[00:00:02]
IT IS SIX OH ONE RIGHT[Finance & Audit Committee on March 24, 2021.]
NOW.I LET HER CALL THE MEETING TO ORDER MARSHA, WHICH YOU LIKE TO LEAVE US WITH THE PLEDGE OF ALLEGIANCE.
I'LL PUT YOUR RIGHT HAND OVER YOUR HEART.
IF YOU HAVE ONE HANDY, DON'T HAVE ONE.
I PLEDGE ALLEGIANCE TO THE FLAG OF AMERICA.
ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE.
UM, BATTERY, WHICH YOU MIGHT'VE DO A ROLL CALL FOR US.
DAVID GOODMAN PRESENT MARIO
COLLEEN IS WITH US NOT ONLY IN SPIRIT, BUT UM, VIA DAVE'S TELEPHONE.
SO CALL HIM WHAT'S HAPPENING NOW AS THEY ARE TAKING THE ROLE CALLING REGARDING.
UM, DO WE HAVE ANY PUBLIC COMMENTS TO THE, I EMAILED YOU? UM, IT WAS ONE, BUT IT WAS TWO FROM THE SAME PERSON.
UM, JUST SOMEBODY READ THE COMMENTS.
I COULDN'T SEEM TO FIND THAT EMAIL.
I'M GOING TO READ THEM BECAUSE I KNOW ON THE AGENDA, WE'RE NOT GOING TO READ THEM DURING THE MEETING COMMENT.
DO YOU WANT TO READ THEM, UH, HOW WOULD, HOW WOULD WE USUALLY ADDRESS THE TACOMAS THAT CAME IN IN WRITING FORM? WELL, THE ISSUE I HAVE RIGHT NOW IS I DON'T THINK THERE'S ANY WAY FOR SOMEBODY TO COMMUNICATE WITH THIS COMMITTEE VERBALLY.
UH, SO I THINK UNDER COURT CASES THAT HAVE HAPPENED RECENTLY, THERE HAS TO BE SOME MECHANISM THAT THE PUBLIC CAN ADDRESS BROWN ACT, UH, GROUPS.
SO IT IS A STRUCTURAL PROBLEM WITH OUR MEETING.
UH, AND, UH, I UNDERSTAND WE DON'T WANT TO READ A HUNDRED EMAILS, BUT WE ONLY HAD ONE.
I THINK IT WOULD BE OF INTEREST AT LEAST TO READ, UH, KIND OF THE SUMMARY OF WHAT THE GENTLEMEN HAD TO SAY.
UH, YOU KNOW, HE CAN SUMMARIZE IT, I THINK BY JUST READING THE END OF IT OR SOMETHING INSTEAD OF THE WHOLE THING.
BUT MY PLAN IS THAT IF EVERYBODY HAD ALREADY READ IT THEMSELVES, THAT'D BE EASY, BUT DAVID, YOU DON'T SEEM TO HAVE ACCESS TO IT.
SO I'M A LITTLE BIT CONCERNED.
I AGREE WITH JIM GRINCH'S COMMENTS.
I JUST FORWARDED THE, THE THOUGHTS FROM, UM, THE RESIDENT AND I'D BE HAPPY TO READ IT OUT LOUD.
IF THAT'S YOUR DIRECTION, I DON'T WANT A PUBLIC, UM, OPPORTUNITY TO PARTICIPATE.
SO IF I MAY WITH YOUR DIRECTION, I'LL READ IT OUT LOUD.
IT'S FROM JOHN SHOEMAKER, THE STATE CONTROLLER, AND STAY HER TO HAVE STAYED IN WEST VIRGINIA MAKES DECISIONS WITHOUT KNOWING THE COST OF THE DECISION IN THE COURT, FINANCIAL RECOVERY PLAN, CITY MANAGER STATES, ANY DECISIONS, 75,000 OVER WELL, LET'S JUST GO IMPACT ANALYSIS.
IS THIS MEAN THE HEALTH DEPARTMENT ONE COSTS LESS THAN 75,000 TO SET UP AND RUN PRINT THE SHOW ANALYSIS CLOSE BRAND TWO IS EXEMPT IN THE COST ANALYSIS.
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THREE, SOMETHING TO COUNTS WILL BE REGARDLESS OF ANYONE'S OPINION.IN REALITY, IN DECEMBER, 2020, THE CITY MANAGER WROTE A LETTER TO THE STATE.
AUDITOR DOES HAVE KNOWLEDGE OF THE ISSUES POINTED OUT.
WHY HAD THE CITY MANAGER FAILED TO PERFORM AN ANALYSIS OF THE NEW HEALTH DEPARTMENT COSTS? IT'S THIS LACK OF ANALYSIS.
CONTINUING THE WAYS THAT THE ASKED THE CITY DON'T TELL OTHERS ANYTHING THEY WANT TO HEAR WITHOUT CONCERN AS TO THE IMPLICATIONS OF DECISIONS.
PLEASE EXPLAIN WHY FROM EARLY DECEMBER, 2022, MARCH, 2021 TO PUBLISH THE SO-CALLED PLAN, YOU COULD HAVE JUST COPIED PRETTY SURPRISED THE STATE CONTROLLER'S STATE AUDITOR, AS IT MEANS THAT HAD SOME THOUGHT PUT INTO THEM.
ONE FINAL COMMENT THOUGHT QUESTION IN ORDER FOR THIS TO BE BINDING ON THE SCENE.
WHEN WILL THE CITY COUNCIL REVIEW AND APPROVE? I URGE THE COMMITTEE TO VOTE NO ON THIS POORLY CONSTRUCTED PLAN THAT SAY AND DOES NOTHING JOHN SHOEMAKER AND HIS PHONE NUMBERS.
NUMBER ONE ITEM HERE, WHICH IS THE MEETING MINUTES FOR OUR FEBRUARY 24TH MEETING.
UM, I GUESS I'LL BE THE, UH, THE FIRST ONE TO START WITH MY QUICK COMMENT, UH, IN REVIEWING THE MEETING MINUTES, I NOTICED THAT, UH, THERE WASN'T MUCH DOCUMENTATION REGARDING THE DISCUSSION, UM, OR INQUIRIES FROM SOME OF THE COMMITTEE MEMBERS.
UH, I JUST WANTED TO GIVE THEM A LITTLE BIT OF INSIGHT AS TO WHY THE DISCUSSION WAS NOT DOCUMENTED HERE.
HAVE WE CHANGED OUR FORMATTING OR APPROACH IN DOCUMENTING THESE STORIES? I SHARE DAVID'S CONCERN.
THAT'S DO I, THIS IS MARSHA DOING HIS ACTION MINUTES IS WHAT, UM, THE CITY CLERK HAS INFORMED US TO BE DOING NOW.
THIS IS ROBIN, UM, ALL THE OTHER COMMITTEES AND, UM, BOARDS DO ACTION MINUTES ONLY.
THAT'S WHY WE WENT TO THIS FORMAT.
YEAH, WELL, THERE'S A STRUCTURAL PROBLEM WITH THAT, THAT COMMENT FIRST IT'S RETROACTIVE.
WE WEREN'T INFORMED IN ADVANCE THAT THAT CHANGE WOULD BE MADE.
AND SECOND OF THE CITY MANAGERS SPECIFICALLY ASKED FOR US TO PROVIDE COMMENTARY IN A PREVIOUS MEETING, SUGGESTED THAT WOULD BE AN EASIER FORMAT RATHER THAN THE COMMITTEE HAVING TO TAKE ACTION ON ALL OF OUR SUGGESTIONS.
SO WE WERE IN EFFECT FOLLOWING WHAT WE, AT LEAST I PERCEIVED AS THE CITY MANAGER'S SUGGESTION FOR THE WAY WE SHOULD CONDUCT OUR BUSINESS AND THEN HAVING IT TAKEN OUT FROM UNDER US IN EFFECT BY NOT ANY OF IT BEING PUBLISHED, I THINK IS, UH, UH, UH, A FLAW IN OUR, THE METHOD FOR DOING BUSINESS.
I, I, UH, BECAUSE OBVIOUSLY IF I HAD OF KNOWN THAT THAT WAS THE CASE, I, I THINK I AT LEAST PERSONALLY WOULD HAVE STRUCTURED SOME OF THAT COMMENTARY IN THE FORM OF MOTIONS AND VOTES.
UH, SINCE IT NOW DOESN'T APPEAR IN THE MINUTES.
AND I, AT LEAST FOR ONE, I THINK THE MINUTES SHOULD INCLUDE SOME OF THAT COMMENTARY SECOND TO EVERYTHING.
MR. GRIBBETS JUST SAID, MR. CHAIR,
I JUST FELT EXACTLY WHAT YOU WERE SPEAKING OF MR. GRIBBIN, THAT IT DIDN'T GIVE COMMENTARY FROM US.
THERE WAS A BIG VOID AND A LOT OF PERTINENT INFORMATION WAS GIVEN.
I DID SEND AN EMAIL TO THE CITY MANAGER AFTER THAT MEETING IN REGARDS TO MY, UM, AND I'M NOT SURE THAT THERE WAS A RESPONSE TO IT.
AND I DON'T KNOW ABOUT THE ACTION.
THIS IS THE FIRST THAT I'M HEARING ABOUT ACTION MINUTES.
SO I AGREE 100% WITH WHAT YOU ALL ARE SAYING BASED UPON THE COMMENTS FROM OUR COMMITTEE MEMBERS, UM, UH, WHICH WOULD BE AMENABLE IN, I MISS YOU.
I SEE YOUR, UM, CONCERN OF NOT SPECIFYING THE ACTIONS THAT WERE DISGUSTED AND OUGHT TO BE ADOPTED, UH, DURING THE MEETING.
SO I HAVE MORE CONCERNS IN CARVING OUT A SECTION THAT DETAILS THE EXTRAS THAT WE ARE CONSIDERING, UH, GOING FORWARD.
BUT BASED UPON THE COMMENTS FROM THE COMMITTEE AUDIENCE, IT SEEMS LATE, UH, WE HAVE A CONSENSUS IN HAVING AN INTEREST IN DOCUMENTING ALL THE DISCUSSION POINTS, UM, UH, ON A CONTINUOUS BASIS, LETTING THE PAST, UH, JUST THAT'S SOMETHING THAT WILL BE AMENABLE TO, TO, TO, TO DO IT IN FUTURE, MR. CHAIRMAN, IF I MAY, THESE ARE ACTION MINUTES.
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THE MINUTES YOU ASKED ME TO RECEIVE A BOX TONIGHT ARE THOSE ARE THE FEBRUARY MEETING THE MEETING OF THE PREVIOUS MEETING, WHERE WE'RE APPROVED AT YOUR LAST MEETING.SO TONIGHT WHAT'S ON YOUR AGENDA IS THE ONES FROM FEBRUARY 24TH.
ACTION MINUTES IMPLY THAT THE MOTIONS AND THE BOWLS ARE RECORDED AND THE DISCUSSION WHILE IT'S CERTAINLY WHY WE MOVED THE MEETINGS IN YOUR DIRECTION IS GIVEN AND HEARD ACTION.
MINUTES ARE INCONSISTENT STYLE OF MINUTES THAT ARE USED ACROSS ALL OF THE CITY MINUTES, THE PLANNING COMMISSION, THE CITY COUNCIL, THE OTHER ADVISORY BOARDS.
AND SO I WOULD ENCOURAGE YOU, IF YOU WANT COMMENTS TO BE MADE THAT YOU WOULD INCLUDE THEM IN YOUR MOTIONS BECAUSE OTHERWISE THE RECORD OF THE MEETING WOULD BE THAT THE MEETING ITSELF.
UM, BUT WE'RE NOT GOING TO BE DOING, UM, VERBATIM MINUTES, WHICH SEEMS TO BE YOUR DIRECTION.
THAT'S NOT GOING TO BE POSSIBLE GIVING OUR STAFF NOT GOING TO BE POSSIBLE FOR ANY CITY COMMITTEE.
I, I DON'T KNOW, OBJECT TO THE REQUEST FOR THE CHANGE IN THE PROCEDURE FOR FUTURE MEETINGS.
MY OBJECTION WAS BASED ON THE LAST MAY IN THE FEBRUARY MEETING, BECAUSE WE WERE ACTUALLY TOLD TO AT THAT AT, UH, IN THAT CONTEXT TO PROVIDE COMMENTARY RATHER THAN, UH, UH, EMOTIONS.
CAUSE IT WAS AN EFFECTIVENESS AWKWARD.
I, I BASICALLY, I FEEL THAT RIGHT NOW WE'RE IN KIND OF A CATCH 22.
AND, UH, I WOULD LIKE TO, I GUESS IT'S EMOTION.
I WOULD LIKE TO MOVE THAT WE AMEND THE MEETING OF FEBRUARY 28TH TO INCLUDE, WHICH I THINK WAS THE CLEAR INTENT OF THE COMMITTEE THAT THE CITY, UH, UH, TAKE, UH, UM, CLEAR, UH, ACTION WITH RESPECT TO SOLVING THE ISSUES THAT WERE BROUGHT UP IN THE AUDIT, SPECIFICALLY THE GOING CONCERN, COMMENT, THE MATERIAL WEAKNESS, THIS COMMENT AND THE SIGNIFICANT DEFICIENCIES COMMENTS.
HI, THIS IS VICE-CHAIR SOLARIO.
UM, COMPLETE AGREEMENT AGAIN WITH MR.
I THINK I WOULD LIKE TO KIND OF AMEND THAT MOTION IF MAYBE WE COULD TABLE THE APPROVAL OF THE MINUTES SO WE COULD REVIEW THE EDITS FIRST OFF.
AND IF THEY DO, I MENTIONED, WE'RE GOING TO, WE'RE GOING TO BE PRESENTING YOU WITH ACTION MINUTES.
IF THERE'S A VOLUNTEER ON THE COMMITTEE AND WANTS TO TAKE MORE DETAILED MINUTES, I'D WELCOME THAT PLACE, THAT CONVERSATION ON A FUTURE AGENDA, BUT THE STAFF WOULD BE PRESENTING ACTIVISTS.
I THINK WE'RE SPEAKING PAST EACH OTHER, THE, UH, OUR, MY ISSUE, BUT, AND I THINK THE OTHER MEMBERS ISSUE RIGHT NOW IS THESE MINUTES AS PRESENTED TO US DO NOT ADEQUATELY REPRESENT THE HEART OF THE MEETING.
SO I'LL BE GLAD TO VOLUNTEER AND WRITE UP SOMETHING AND THEN HAVE THE REST OF THE COMMITTEE AMENDED SO THAT WE CAN AT LEAST GET OUR, WHAT WE WERE SAYING, UH, INTO THE RECORD FOR THE LAST MEETING.
CAUSE I THINK IT'S VERY, I HAVE ANOTHER SUGGESTION AND I AGREE WE DON'T WANT TO BE TALKING PAST EACH OTHER.
IF I MAY, MR. CHAIRMAN, UM, ONE POSSIBILITY WOULD BE THAT THE MEETINGS COULD BE, UM, VIDEO OR AUDIO TAPE RECORDED AND THE ENTIRE CONVERSATION THEN COULD BE CAPTURED THROUGH THAT RECORDING.
SO YOU'D HAVE ACTION MINUTES AND A CAPE RECORDING FOR PEOPLE THAT REVIEW THAT'S THE WAY WE HANDLED THE CITY COUNCIL.
THAT'S THE WAY WE HANDLED THE PLANNING COMMISSION.
THAT'S THE WAY WE HANDLE THE PARKS AND REC SENIOR AND COMMUNITY SERVICES.
WELL, I AM ONLY TO CORRECT ONE MEETING DAVID.
I'M NOT TRYING TO, UH, BECAUSE OBVIOUSLY IN THIS MEETING AND ALL FUTURE MEETINGS, WE WON'T TALK, UH,
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UNLESS WE, WITH THE NEW MOVEMENT TOWARDS ACTION MINUTES, WE'LL MAKE MOTIONS ON EVERYTHING WE WANT INCLUDE IN THE RECORD.I'M ONLY TALKING ABOUT CORRECTING FEBRUARY RIGHT NOW.
UH, BECAUSE I, I THINK THE MINISTER HAS WRITTEN, UH, FAIL TO CAPTURE WHAT HAPPENED AT THE MEETING AND GROSSLY FAIL TO CAPTURE.
IT'S NOT JUST, UH, A MINOR ERROR AND, UH, UH, AND IT'S A SIGNIFICANT ISSUE BECAUSE IT'S THE AUDIT ITSELF.
UH, SO, UM, I, I DON'T KNOW WHAT ANYBODY ELSE THINKS, BUT I, I, I AGREE THAT IN THE FUTURE WE'LL MAKE MOTIONS ON EVERYTHING WE WANT TO BE ON THE RECORD.
I'M ONLY TALKING ABOUT FEBRUARY.
SO DO I HAVE A MOTION TO TABLE? THE MEETING MINUTES FOR FEBRUARY 24TH? SO ONE OF OUR COMMITTEE MEMBER WILL BE REVISING AND KEVIN, WE PRESENTED AT THE NEXT MEETING.
THE MOTION AGAIN IS TO TABLE THE FEBRUARY MINUTES.
ONE OF THE MEMBERS I VOLUNTEERED, IF ANYBODY ELSE WANTS TO VOLUNTEER, THAT'S FINE.
UH, WRITE UP A SUGGESTED, UH, UH, ADDITION TO THE MINUTES FOR OUR CONSIDERATION AT THE NEXT.
I'LL TAKE A ROLL CALL RIGHT NOW.
HE WAS TAKING THE ROLL CALL AS IT'S SPREADING THE MOTION DOWN FROM THE WORKS.
UM, DAVID LYNN, MARSHA SOLARIO, I DIACAP PIANOS SAMAD CHIA, ROSARIO DIAZ.
YES, I DON'T, I DIDN'T UNDERSTAND THE DOG'S FOOT.
SEND OUT SOMETHING ON EMAIL AND WITH YOU, ANYBODY FEEL FREE TO REVISE.
THANK YOU FOR YOUR ASSISTANCE ON THIS.
UM, SO AGENDA ITEM, NUMBER TWO, UH, DRAFT FINANCIAL RECOVERY CLEM.
UM, BEFORE IT OPENED UP FOR THE AUDIENCE OF THE COMMITTEE, AUDIENCE COMMENTS, UM, DAVID, I'M WONDERING IF YOU WOULD LIKE TO POSSIBLY ADDRESS THE COMMENT LEFT BY, UH, MR.
I'D BE HAPPY TO GIVE A REPORT.
UM, GOOD EVENING COMMISSIONERS.
THIS IS A DRAFT FINANCIAL RECOVERY PLAN WE'RE RECOMMENDING TONIGHT.
NIKE PROVIDE US WITH COMMENTS ON THIS PLAN.
I KNOW THAT, UM, THIS HAS BEEN, UH, A LONG PROCESS TO GET TO THIS POINT.
THE STATE OF CALIFORNIA STATE AUDITOR HAS A PRETTY DETAILED PROCESS FOR HIGH-RISK CITIES AND WEST COVINA HAS BEEN IDENTIFIED AS ONE OF THOSE.
WHEN THEY PRODUCED THEIR AUDIT IN DECEMBER OF LAST YEAR, THEY INFORMED THE CITY THAT, UM, TWO THINGS NEEDED TO HAPPEN.
THE CITY NEEDED TO DO A CORRECTIVE ACTION PLAN.
AND AS A SECOND STEP, THIS THE FINANCIAL RECOVERY PLAN, UM, IS, IS A FURTHER REQUEST.
IT'S FORMATTED IN SUCH A WAY THAT IT IDENTIFIES KEY ELEMENTS BASED UPON ALL OF THE STATE AUDITOR OBJECTIVES, THE ACTION STEPS, THE STEPS EXPECTED COMPLETION DATES, IT ASSIGNS RESPONSIBLE STAFF, AND IT PROVIDES A FORMAT OR STATUS UPDATES.
UM, YOUR CHALLENGING EFFORT TO HAVE THE CITY, UM, FIRST IE AWARE OF ITS, UM, NEED FOR SOME CHANGES AND A COMMITMENT TO, UM, USE THIS AS A VEHICLE TO, UM, HELP THE CITY GET OFF THE LIST.
TWO POINTS TO BE MADE THAT AREN'T IN THE WRITTEN REPORT.
THIS PLAN HAS BEEN REVIEWED BY THE STATE AUDITOR'S OFFICE.
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THEY BELIEVE THAT IT'S COMPLETE.THEY SEE THIS AS A TOOL, BUT THEY THINK THAT THE CITY HAS DONE A GOOD JOB OF IDENTIFYING ALL THE REQUIRED KEY ELEMENTS, THE ACTION STEPS, THE, UM, SPECIFIC, UH, PROGRESS THAT THE CITY HAS TO MAKE IN ALL OF THESE AREAS.
THEY HAVE ASKED AS PART OF THEIR REVIEW THAT WE PAY PARTICULAR ATTENTION TO TWO OF THE ITEMS ON THIS LIST.
AND WE'LL GO THROUGH THAT IN A MOMENT FIRST WITH RESPECT TO, UM, OBJECTIVE NUMBER SIX, THEY WANT TO MAKE SURE THAT EVERYONE ON THIS COMMITTEE AND EVERYONE IN THE CITY TEAM UNDERSTANDS THAT A MULTI-YEAR FORECAST WOULD BE A PART OF OBJECTIVE NUMBER SIX.
AND THEN SECONDLY, REGARDING, UM, JACK DIV NUMBER NINE, YOU WANT TO MAKE SURE THAT SYDNEY UNDERSTANDS THERE'LL BE ONGOING MONITORING.
OH, I SEE COLEEN'S JOINED AND MAYBE HANG UP THE PHONE FOR HER NOW.
UM, I WOULD RECOMMEND THAT THE COMMUNITY GO THROUGH EACH ONE OF THESE STEPS TO MAKE SURE THAT IT REFLECTS, UM, YOUR APPROVAL AND YOUR, UM, UNDERSTANDING OF ALL THESE DIFFERENT OBJECTIVES.
UM, WE HAVE PUT IN THERE SOME PRETTY, UM, AGGRESSIVE DATES.
THE CITY DIDN'T GET IN THIS FINANCIAL POSTURE YESTERDAY OR OVERNIGHT, AND THE CITY GOT INTO THE SITUATION OVER A NUMBER OF YEARS, AND IT'S NOT GOING TO GET OUT OF THESE STATUSES OVER OVERNIGHT EITHER.
IT'S BEEN, UM, INTERESTING CONVERSATIONS WITH STATE AUDITORS OFFICE IN, IN SOME MEASURE THEY'RE HIGH-RISK, UM, SYDNEY MIST IS ITSELF, JUST A RESTATEMENT OF THE PROBLEMS THEY'RE THERE.
THEY'RE CALLING VERY HIGH LEVEL ATTENTION TO THE SITUATIONS OF, UM, FISCAL RISK.
THEY'RE NOT YET ABLE STATE AUDITOR'S OFFICE IS NOT YET ABLE TO POINT TO A SINGLE CITY THAT'S EVER COME OFF THIS LIST ONCE THEY GOT ON IT.
SO, UM, IN ORDER FOR THIS TO BE A VIABLE PLAN, IT'S GOING TO HAVE TO BE SOMETHING THAT WORKS FOR WEST COVINA AND THAT WE HAVE A COMMITMENT JUST LOCALLY TO, UM, TO SUCCEED WITH.
UM, I DON'T KNOW THAT I HAVE ANY SPECIFIC REACTION TO THE COMMENT THAT WAS MADE, BUT I WOULD APPRECIATE THAT BEFORE THE COMMITTEE MOVE PAST THIS ITEM, THAT YOU'D SPEND AS MUCH TIME AS YOU NEED TO GO THROUGH EVERY ONE OF THESE OBJECTIVES.
AND I'M READY TO DO THAT WHENEVER YOU ARE.
WELL, UM, SINCE YOUR PREFERENCE IS TO GO OVER EACH ITEM WITH THE COMMITTEE'S APPROVAL, UM, I THINK WHAT WE ARE GOOD TO DO IS TO, YOU KNOW, UM, READ THROUGH EACH ITEM SO THAT, UM, UH, IKEA, A LOT OF THE ECHO I'M GONNA HANG UP ON, ON, UM, THE CITY TRACKER.
I KNOW, I SEE HER SMILING FACE DOWN ON THE SCREEN.
UM, SO BEFORE WE GO OVER EACH ITEM ON THE DRAFT FINANCIAL RECOVERY PLAN, I JUST WANTED TO MAKE SURE THAT EVERY ONE OF THE COMMITTEE AUDIENCE HAS A COPY OF IT HANDY AS WE DISCUSS.
UM, DAVID, WOULD YOU MIND TO READ OFF EACH ITEM SO THAT WE CAN, UH, RACE, IF THERE'S ANY QUESTIONS OR COMMENTS? THANK YOU.
THE FIRST ITEM ON THE LIST IN TERMS OF THE FINANCIAL RECOVERY PLAN IS STATE AUDITOR.
NUMBER ONE, ENSURE THAT EASE AND ASSESSMENTS CHARGE FOR SERVICES ALIGN WITH COST INCREASE SPEEDS, REFLECT COSTS, REASONABLY BORNE IN THE PROVISION OF CITY SERVICES THAT IS CONSISTENT WITH STATE LAW.
WE'VE IDENTIFIED SOME ACTION STEPS.
UM, AND THEN WE'VE, WE'VE LISTED SOME COMPLETION DATES WITH WHICH, UM, ARE PROBABLY OPTIMISTIC AND NEED TO BE AMENDED POINTS WE MADE ABOUT THIS RECOVERY PLAN.
THEY DON'T EXPECT US TO DO ALL OF THESE THINGS ON DAY ONE, AND THEY'RE NOT EXPECTING TO RECEIVE IT UNTIL JUNE.
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INTUNE COULD PROBABLY BE AMENDED TO, UM, FURTHER DOWN SOME OF THESE WE COULD GET STARTED ON, BUT, BUT WE'RE NOT GOING TO BE ABLE TO COMPLETE ALL NINE, UM, YOU KNOW, THIS MONTH.SO WE SAY UNDER ACTION STEPS, WE'RE GOING TO RETAIN A CONSULTANT TO, UM, DETERMINE STRENGTHS AND WEAKNESSES OF THE EXISTING SERVICE DELIVERY MODELS.
WE'RE GOING TO ASSESS SYDNEY COSTS AND REVENUE SOURCES.
WE'RE GOING TO EXAMINE ALL REVENUE SOURCES AND WE'RE GOING TO EXAMINE ALL DIRECT AND INDIRECT COST OF FEES FOR SERVICE.
THIS IS A CONSULTANT DRIVEN, UM, FEE STUDY.
WE ARE ANTICIPATING OR DRAFTING AN RFP, WHICH WILL BE RELEASED.
UM, ONCE WE GO THROUGH THAT PROCESS OF INTERVIEWING CONSULTANTS, ONE WILL BE SELECTED.
ONE WILL BE ENGAGED, AND THEN WE'LL, UM, KICKOFF.
WE'RE INTENDING THAT THE DRAFT, THE STUDY WOULD BE COMPLETED BY OCTOBER OF THIS YEAR AND, UH, TO THE CITY COUNCIL FOR ADOPTION BY THE END OF THE CALENDAR YEAR, UH, THE FINANCE DIRECTOR AND THE LEAD SUPPORTED BY, UM, NEARLY ALL THE OTHER DIRECTORS QUESTIONS ABOUT THIS ONE OR COMMENT, I'M SORRY, COLEEN ROSATI.
I HAVE A COUPLE OF QUESTIONS, RIGHT? AND ACTION PLAN WHERE IT SAYS RETAINED CONSULTANT TO DETERMINE STRENGTHS AND WEAKNESSES OF EXISTING SERVICES.
DO WE HAVE BUDGET TO CONTRACTUALLY, HAVE A CONSULTANT DO THIS? THAT'S THE QUESTION THROUGH THE CHAIRMAN? IF I CAN ANSWER AS WE GO.
UM, WE, WE DO NOT HAVE BUDGET TO BE DOING THESE NOR DO WE HAVE A LOT OF EXCESS STAFF CAPACITY TO BE, UM, UM, DOING THIS STUFF WITH THE IN-HOUSE PROFESSIONAL STAFF.
UM, I THINK EVERY ONE OF OUR SERVICE DELIVERY MODELS IS GOING TO NEED TO BE EXAMINED.
SO IT COULD BE QUITE, UH, QUITE A PROCESS.
DO YOU KNOW, DO YOU HAVE AN ESTIMATE AND WHAT THE COST IS GOING TO BE? OKAY.
WE WON'T KNOW UNTIL WE ISSUE AN RFP AND GET PROPOSALS FOR THAT SCOPE OF WORK, WE HAVE FOUND THROUGH THE RFP PROCESS THAT, UM, COSTS VARY WIDELY.
AND SO DOES THE QUALITY OF THE REPORT.
SO WE'LL HAVE TO, UM, JUDGE THAT WHEN WE GET RESPONSES TO AN RFP, DO YOU HAVE A, DO NOT EXCEED AMOUNT? UM, WE HAVEN'T SET A BUDGET FOR CALLING CAUSE WE HAVEN'T GOT A SINGLE PROPOSAL BACK YET.
SO I DON'T IN MY MIND, KNOW WHAT THIS IS GOING TO BE.
I HAPPENED TO KNOW DAVE, WHEN THE LAST TIME THESE FEES WERE REVIEWED AND ADJUSTED, WE ADJUSTED THE BUILDING AND SAFETY FEES ABOUT A YEAR AGO, MAYBE A YEAR AND A HALF.
THE OTHER ONES I DON'T THINK HAVE BEEN DONE FOR A NUMBER OF YEARS.
I THOUGHT IN 2013, WHEN, UH, THERE WAS ANOTHER FINANCE DIRECTOR NEED MACKAY LOOKED INTO THIS, I MAY BE WRONG, BUT I THOUGHT THERE WAS AN ADJUSTMENT AT THAT POINT.
AND I BOUGHT 2013 IS GETTING TO BE, YOU KNOW, NEARLY A DECADE AGO.
SO IT'S PROBABLY ASKED YOU PROBABLY COST YOU.
I BELIEVE THEY WERE, THERE WERE SOME ADJUSTMENTS MADE AND, UM, UH, I THINK IT WAS 2017, UH, CHRIS FALLON.
BUT IF YOU WANT ME TO, I CAN RESEARCH THAT.
BUT WHEN, WHEN HER TO DO THIS EVERY COUPLE OF YEARS, EVEN, EVEN 2017 COULD BE STALE.
IT'S NOT SO MUCH WHETHER OTHER CITIES CHARGE IT'S IT'S WHAT IS, WHAT IS THE COST INCURRED BY WEST COVINA IN THE PROVISION OF SERVICE? I'LL GIVE YOU A VERY INNOCUOUS EXAMPLE.
WE RECENTLY HAD A SPATE OF CRIMES IN TOWN.
PEOPLE ARE STEALING, UM, CATALYTIC, CONVERTERS, LIKE CRAZY.
AND, UM, OUR POLICE DEPARTMENT WAS REALLY ANXIOUS TO TRY AND IDENTIFY THE CATALYTIC CONVERTERS AND AT CHURN THEM, UH, PEOPLE'S LICENSE PLATE NUMBERS, WHEN ONE WAS STOLEN, THEY COULD SAY LONG TO, YOU KNOW, WHATEVER CAR IT CAME OFF OF YOU THINK, WELL, WE COULD JUST DO THIS FOR FREE AND WE'LL GET THE TOWING COMPANY TO COME, OR WE'LL GO TO THE FORMER CITY SHOP BUILDING AND HAVE VOLUNTEERS OR POLICE OFFICERS CALLING YOUR NAME THAT, AND THEN WE'LL PRICE THAT AT ZERO, IT MIGHT BE LAUDABLE, BUT THAT, THAT COST IS FAR MORE ZERO.
AND SO YOU'D HAVE TO WRAP UP ALL OF YOUR COST OF PROVIDING THAT SERVICE AND THEN SET A FEE BASED ON IT.
THERE MIGHT BE A RATIONALE FOR SUBSIDIZING THAT, BUT THAT HAS TO BE A CONSCIOUS DECISION BY THE CITY COUNCIL.
UM, I JUST THINK THAT'S WHERE CITIES GET INTO TROUBLE.
[00:30:02]
$7 TO OPERATE A SWIMMING POOL, BUT WE'D PRICE IT IF 50 CENTS THAT WE WANT ALL THE KIDS TO LEARN HOW TO SWIM, IT'S GOING TO HAVE TO EXAMINE THOSE COSTS AND SET THE FEES ACCORDINGLY.I HAVE ANOTHER QUESTION, DAVE, UNDER AN EXPECTED COMPLETION DATES, RFP RELEASE, APRIL, 2021.
DO WE HAVE RFPS IN PLACE AND READY TO GO? WELL, ONE IS BEING DRAFTED.
YES, WE DON'T HAVE IT READY TO PUBLISH.
WE PUT OUT OUR RFPS ON PLANET BIDS.
UM, AND THEN WE INVITE THE WORLD TO EXAMINE WHAT OUR NEEDS ARE AND WORK WITH PROPOSALS BASED ON THAT.
AND, AND IN THE SAME CATEGORY, IT SAYS, ITEM NUMBER FIVE, IF VOTER APPROVAL IS REQUIRED, ASSESSMENT DISTRICTS ONLY NOVEMBER 20, 22.
WHAT DOES THAT, WHAT DOES THAT MEAN? WHAT DOES THAT LOOK LIKE? UNDER ACTION? STEP TWO, WE SAID WE'RE GOING TO EXAMINE ALL DIRECT INDIRECT COST OF FEES FOR SERVICE DEVELOPMENT, IMPACT FEES AND LANDSCAPE SEWER DISTRICT ASSESSMENTS.
UM, TH THE LANDSCAPE DISTRICTS, UM, GET MORE CITY SERVICE THAN THEY PROVIDE REVENUE.
AND SO UNDER PROP TWO 18, IF THE LANDSCAPE DISTRICTS REQUIRE AN INCREASE, THEN SOMEHOW THERE HAS TO BE A PROCESS BY WHICH VOTER APPROVAL WORK OR REQUESTED, UM, IN TERMS OF WHICH BALLOT THAT COMES ON.
MAYBE WE SHOULD LOOK AT THAT DAY CALLING OR TAKE YOUR POINT, MAYBE THAT'S AMBITION.
AND LASTLY, WHERE IT SAYS STATUS REPORT, UPDATE MONTHLY, YOU HAVE RESPONSIBLE STAFF LEADER, SUPPORT FINANCE DIRECTOR AS THE LEAD, AND THEN THE SUPPORT WHO ARE THE FOLKS.
IF YOU HAVE THE NAMES, WE JUST KIND OF, OUT OF CURIOSITY FOR ME THAT ARE GOING TO BE TAKING THIS LEAD, AS FAR AS THE ASSISTANT CITY CLERK, I'M ASSUMING THAT'S LISA PLANNING MANAGER.
WHO WOULD THAT BE? THAT'S JOANNE BURNS.
UM, CITY ENGINEER, MIKE ACKERMAN, AND THEN PUBLIC SERVICE THAT SUPERVISOR IS MIKE CRESCENT.
UM, OFTEN IN OUR ORGANIZATION OF THIS SIZE, YOU'RE ASKING PEOPLE TO WEAR MULTIPLE HATS AND YOU'RE PLAYING TO THEIR STRENGTHS.
UM, LISA HAS A LOT OF EXPERIENCE IN COMMUNITY DEVELOPMENT AND HAS DIRECT EXPERIENCE WITH THESE STUDIES.
SO SHE'S THE ONE THAT'S ACTUALLY BEEN DRAFTING THIS RFP.
UM, OBVIOUSLY WE'VE GOT FINANCE DIRECTOR IN THE LEAD AND SHE'S, UM, IN THE LEAD, HEAR ME, BUT SHE'S QUITE BUSY WITH A NUMBER OF OTHER, THE PROJECT IS THERE'S THIS COMMITTEE NOTE.
UNDER, UNDER COMPLETION DATES, YOU HAVE CONSULTANT KICKOFF, JUNE OF 2021.
ARE WE GOING TO PARTY? ARE WE GOING TO HAVE FUN? ARE WE GOING TO DO SOMETHING GOOD? WHAT ARE WE GOING TO KICK OFF? UM, IT'S A STAFF MEETING.
I, THEY USED TO NOT MUCH FUN, BUT WE JUST, WE CAN TRY AND BRING JOY.
I DON'T KNOW HOW A KICKOFF WOO, TROJAN MARCHING BAND.
WELL AS JIM, UH, I WANNA TAKE, UH, ONE OF COLLEEN'S RECOMMENDATIONS AND, AND DO WHAT WE'RE SUPPOSED TO DO NOW AND MAKE IT INTO AN ACTION PLAN.
UH, I WOULD LIKE TO INSERT ON EXPECTED COMPLETION DATE, UH, BETWEEN WHAT IS NOW NUMBER ONE AND TWO, UH, AN ITEM THAT SAYS ESTABLISHED BUDGET.
UM, I GUESS, UM, MAY TWO THOUGHT TO THE 20, 21.
OKAY, JIM, WHAT ARE YOU? MAY, 2021.
WHAT ARE YOU LOOKING AT? SORRY, I DON'T SEE THAT LOOKING IN THE COLUMN THAT SAYS EXPECTED COMPLETION DATE.
AND THERE'S A NUMBER ONE THAT SAYS RFP RE RELEASE.
AND THERE'S A NUMBER TWO THAT SAYS CONSULTANT KICKOFF, RIGHT? I WANT TO INSERT A NEW ITEM BETWEEN THOSE TWO, WHICH WILL BE THE NEW NUMBER TWO.
AND ALL THE OTHER ONES WILL HAVE AN INCREASE OF ONE INCREMENT ON THEIR NUMBER.
AND IT SAYS ESTABLISHED BUDGET.
AND I'M SUGGESTING, I'M SUGGESTING A DATE OF MAY, 2021.
I'M BASICALLY PICKING UP WHAT YOU SUGGESTED AND MAKING IT INTO AN ACTION.
WE HAVE A SECOND THAT MOTION TO INSERT A ESTIMATED COMPLETION DATE OF MAY, 2021.
[00:35:04]
I'LL SECOND THAT CALLING ROSATI.UH, CAN WE TAKE A ROLL CALL? YES.
HI, DO I HAVE ANY OTHER COMMENTS TO ADD NUMBER ONE HERE? NO.
LET'S MOVE ON TO NUMBER TWO THEN.
UM, THIS ONE IS A STATE AUDITOR FINDING THAT THE CITY REVIEWING EVALUATED MONITOR ALL CITY CONTRACTS.
WE'VE GOT FOUR ACTION STEPS AND DATES IN THE THIRD COLUMN WHERE THEIR COMMENTS OR SUGGESTIONS ABOUT THIS ONE.
I HAVE A COMMENT OR A QUESTION, I GUESS.
STEP NUMBER THREE, RESPONSIBLE DEPARTMENT DESIGNATED CONTRACT MANAGER TO EVALUATE CONSULTANT EFFICIENCY AND WORK, UM, REGARDING WASTE HAULING AND STREET SWEEPING IS THAT REFERENCE TO ATHENS SERVICES IN PARTICULAR OR ATHENS IS OUR WASTE HAULER.
OUR STRENGTH PAPER IS NATIONWIDE.
SO THOSE ARE THE TWO THAT YOU'LL BE REVIEWING IT, CORRECT.
WELL, THIS IS A MUCH BROADER BRUSH.
UM, THIS IS A LIST OF ALL THE CITY'S CURRENT CONTRACTS.
I THINK THAT IMPORTANT THOUGHT.
AND NUMBER THREE IS THAT EACH DEPARTMENT THAT'S RESPONSIBLE WOULD HAVE A DESIGNATED CONTRACT MANAGER.
UM, AS PART OF THAT ROLE, THAT PERSON WILL BE DOING MORE, UM, MONITORING AND EVALUATION OF THE EFFECTIVENESS OF THE SERVICE STORY.
LET'S, LET'S PICK ON STREETS WEEPING, JUST BECAUSE IT'S SO MUCH FUN.
UM, NOT JUST TO LET THE CONTRACT WITH NATIONWIDE FOR, YOU KNOW, 15 YEARS AND, BUT TO ACTUALLY, UM, FOLLOW THE SWEEPER AND MAKE SURE THAT THEY'RE, UM, MEETING THE SPEC WITHIN THE CONTRACT TO GET THE CITY THAT THE VALUE FOR THE DOLLAR SPENT.
SO WHAT A QUESTION? UM, I WOULD THINK THIS ITEM WOULD ALSO INCLUDE SOME KIND OF LEGAL REVIEW OF THE TEMPLATE ITSELF THAT WE'RE USING FOR ANY TYPE OF CONTRACTS TO ENSURE WE DON'T HAVE EVERGREEN CLAUSES, ET CETERA, ALL REQUIRED LANGUAGE MARSHA WAS THAT EMOTION RIGHT NOW.
THAT'S OUR CURRENT PRACTICE MARCIA.
UM, WE, WE, UM, HAVE THE SYDNEY ATTORNEY PREPARE ALL OF OUR AGREEMENTS, PROFESSIONAL SERVICE AGREEMENTS.
UM, I'M NOT AWARE OF ANY CONTRACTS IN THE LAST COUPLE OF YEARS THAT HAVE BEEN EVERGREEN, BUT, UM, WE'VE GOT, UM, TERMINATION CLAUSES IN ALL OF THEM THAT ALLOW THE CITY TO GET OUT, UM, WHEN, WHEN IT NEEDS TO, UM, THIS IS QUITE AN EXHAUSTIVE LIST OF CURRENT CONTRACTS.
I CAN SAY HISTORICALLY THAT IT HASN'T BEEN PRACTICING THE CITY.
SO, UM, DID HE GO UPDATE THE BOILER PLATE TEMPLATE AS NEEDED EVERY SOFTIE? THEY DO.
DO WE HAVE ANY OTHER COMMENTS OR EMOTIONS FOR THIS ITEM HERE? UM, UNDER COMPLETION DATES WHERE IT SAYS CURRENT CONTRACTS, UH, SORRY, LET ME REPHRASE THIS NUMBER FOR REVIEWING UPDATES, CITY PURCHASING AND BIDDING PROCEDURES, JUNIOR 2021.
IS THAT SOMETHING THAT THIS COMMITTEE WOULD REVIEW AS WELL? DO WE GET TO SEE THE PROCESS? THAT'S THE QUESTION? UM,
[00:40:01]
CERTAINLY COULD HAVE A ROLE IN THAT IS THOSE GET REVIEWED.THERE'S SOME MORE SPECIFIC ONES FURTHER DOWN, BUT, UM, I CAN TELL YOU THAT THE CITY'S PURCHASING PROCEDURES ARE, UM, LENGTHY AND CUMBERSOME AND PERHAPS COULD BE, UM, MADE MUCH MORE CLEAR AND CRISP IF THE COMMITTEE WANTS TO SEE IT.
UM, YOU SHOULD ADD THAT THOUGHT HERE.
COLEEN, DID YOU WANT US WANT TO DO IT OR I, I, I'M NOT SURE I UNDERSTOOD THE DIRECTION YOU'RE ALIGNED.
WELL, I WAS JUST CURIOUS IF WE'RE HAVING ISSUES POSSIBLE ISSUES ON SOME OF THE FOLKS THAT WE'RE CONTRACTUALLY HIRING REVIEW AND UPDATE CITIES PURCHASING AND BIDDING PROCEDURES.
I JUST THOUGHT IT MAY BE INTERESTING OR BRING US KNOWLEDGE AS TO HOW DO WE GO ABOUT THE PROCESS.
THAT WAS MY, AND IF IT'S NOT A BIG DEAL TO THE REST OF THE COMMITTEE, I'M OKAY WITH THAT.
IT WAS REALLY MORE OF A QUESTION REVIEW AND UPDATE CITY'S PURCHASING AND BITTY PER SPITTING PROCEDURES.
I WAS JUST KIND OF CURIOUS TO SEE HOW WE GO ABOUT THAT AND MAKE SURE WE GET THE MOST FOR THE BUCK.
LET ME, UH, MAKE, UH, UH, THIS IS CONVERSATION, UH, OBVIOUSLY IF YOU'RE PURCHASING PROCEDURES, YOU KNOW, 30 PAGES, I DON'T KNOW HOW LONG IT IS.
UH, I DON'T THINK WE'RE INTERESTED IN GOING THROUGH ALL THE MINUTIA, BUT WE ARE INTERESTED IN SOME OVERARCHING ARCHING ISSUES, UH, THAT NEED TO BE TAKEN CARE OF.
UH, IT'S ALREADY BEEN MENTIONED THAT THERE'S PROBLEMS WITH EVERGREEN CONTRACTS, OR I WOULD SAY LONG ANY LONG-TERM CONTRACT, UH, THERE'S PROBLEMS WITH, UH, UH, IS THE BUDGET IN PLACE, UH, YOU KNOW, ESPECIALLY FOR FUTURE YEARS, UH, THERE'S PROBLEMS WITH, UH, UH, YOU KNOW, OBVIOUSLY THE FAMOUS, UH, FIRE CONTRACT, UH, WHAT WERE THE IMPLICATIONS OF THAT THERE'S PROBLEMS WITH, UH, UH, LET THE HEALTH THING, THAT'S THE CURRENT CONTROVERSY.
UH, AND I, I THINK THE COMMITTEE SHOULD BE INVOLVED WITH, YOU KNOW, THE, THE PRINCIPLES THAT SHOULD BE INVOLVED WITH EVERY CONTRACT.
UH, AND I JUST CLARIFY WHAT YOU MEANT BY THE FIRE CONTRACT.
WHEN I, I I'LL JUST BE SPECIFIC FOR A SECOND.
I MADE A PRESENTATION TO THE CITY COUNCIL WHERE I FELT THE FIRE CONTRACTOR WAS A DIFF THE PROPOSED BY OUR CONTRACT THAT'S COUNTY SUBMITTED TO THE CITY WAS DEFECTIVE BECAUSE IT WAS BOTH EVERGREEN IN TERMS OF ALMOST IMPOSSIBLE TO TERMINATE.
AND ALSO, UH, THERE WAS NO NOTHING TO CONTROL THE PRICE THAT THEY WANTED TO CHARGE.
AND I THOUGHT THAT MADE IT A DEFECTIVE CONTRACT.
UH, SO I THINK THERE'S OVERARCHING PRINCIPLES SHOULD BE, UM, UH, UH, SOMETHING THE COMMITTEE SHOULD REVIEW.
I I'M, I'M TRYING THIS OUT FOR DISCUSSION.
I'M NOT TRYING TO MAKE IT, UH, AN ACTION ITEM YET, BUT I WONDERED IF THE COMMITTEE IS INTERESTED IN PURSUING A REVIEW OF THAT KIND OF, UH, BASICALLY WHAT I'D CALL A CONTRACT POLICIES.
I'M, I'M TRYING TO, I'M SEARCHING FOR LANGUAGE HERE.
I THINK THE LANGUAGE YOU'RE SEEKING, UM, MR. GOODRICH IS IN NUMBER FOUR, WE'RE SAYING ENSURE COMPETITION FOR PROCUREMENTS FOLLOW COMPETITIVE BIDDING PROCESSES AND MONITOR CONTRACT TERMS, ESPECIALLY WHEN THEY EXCEED FIVE YEARS.
WELL, THAT'S CERTAINLY PART OF IT.
I, I WAS TALKING ABOUT ANOTHER LEVEL OF DETAIL UNDERNEATH THIS, UH, FOR EXAMPLE, CHECKING TO MAKE SURE THAT, UH, UH, THERE'S A NOT TO EXCEED CLAUSE IN A CONTRACT, YOU KNOW, PRICE WISE, TO ME, THAT'S KIND OF A, A DE RIGUEUR THAT YOU SHOULD HAVE SOMEWHERE AS PART OF YOUR POLICY.
I DON'T EVEN KNOW IF YOU HAVE THE CITY HAS THAT OR NOT.
UH, UH, AND, UH, THOSE KINDS OF THINGS.
I, I, I DON'T KNOW IF I'M MAKING MYSELF CLEAR OR NOT, MAYBE IN THE WRONG COLUMN, MAYBE NUMBER FOUR IN CALL THREE, SHOULD BE REVIEWING UPDATE CITY'S PURCHASING AND BIDDING PROCEDURES, INCLUDING NOT TO EXCEED MINUTES.
WELL, THAT'S JUST ONE, ONE ITEM THAT I'M SUGGESTING, UH, THAT'D BE ADDED, BUT I, UH, UH, THERE SHOULD BE A TEMPLATE OF SOME KIND SAYING IT IS THE CONTRACT SATISFY ALL THESE CONDITIONS.
UH, UH, I'LL JUST GIVE YOU ANOTHER EXAMPLE BECAUSE THEY
[00:45:01]
COME UP THAT IS A SERIES OF THINGS THAT ARE SUPPOSED TO BE INVOLVED IN CONTRACTS.UH, I HAPPENED TO SEE, UH, A CONTRACT THAT THE CITY, UH, PR, UH, MADE WITH THE, UH, UH, DOCTOR WHO IS, UH, UH, A VOLUNTEER, UH, TO HELP US FIND OUT WHETHER WE WANT A HEALTH DEPARTMENT OR NOT.
AND THE THING THAT STRUCK ME AS ODD, I DIDN'T FIND ANY CONSIDERATION IN THAT CONTRACT AS FAR AS I CONSIDER HE, UH, THAT, UH, AND NORMALLY IN A CONTRACT, THERE'S ALWAYS A CONSIDERATION.
UH, THAT'S AT LEAST THAT'S THE WAY I LEARNED CONTRACTING AND, UH, UH, UH, AND I, UH, UH, AND I, I, THERE IN MY MIND, THERE'S A CHECKLIST FOR WHAT SHOULD BE IN A CONTRACT.
I DIDN'T MEAN TO GO THROUGH ALL THOSE DETAILS RIGHT NOW, BUT THE IDEA IS I WAS GOING TO SUGGEST THAT PERHAPS THERE SHOULD BE, UH, UH, THAT KIND OF DOCUMENT, UH, OR YOU COULD CALL IT A TEMPLATE.
UH, AND MAYBE THE COMMITTEE MIGHT BE INTERESTED IN LOOKING AT THAT KIND OF THING.
UH, UM, I'M, I'M JUST SUGGESTING THAT SIDE.
I'M NOT AT THE MOMENT I AM, UNLESS, YOU KNOW, IT'S ONLY IF OTHER COMMITTEE MEMBERS ARE INTERESTED IN THIS STUFF THAT I'D WANT TO PROCEED.
WELL, I MEAN, TO YOUR POINT ABOUT THAT HELL CONTRACT IS IN FACT SERVING WITH NO CONSIDERATION, THAT'S A VOLUNTEER.
UH, I JUST WONDER IF THERE'S SOME WARNING THAT WOULD HELP YOU GET WHERE YOU'RE TRYING TO GO IN NUMBER FOUR, YOU WOULD UPDATE PURCHASING THE BIDDING PROCEDURES, OR JUST ADDING THE WORD, UH, PURCHASING, CONTRACTING AND BIDDING PROCEDURES.
AND THEN THAT'LL SATISFY ME ADD THE WORD.
SO I MOVE, WE ADD THE WORD CONTRACT INTO ITEM FOUR RIGHT NOW.
CAN I ASK A QUICK QUESTION? UM, CURRENTLY, DO CONTRACTS HAVE ANY TYPE OF CONTRACT ROUTING FORM? I APOLOGIZE IF I'VE ASKED THIS IN THE PAST, YOU KNOW, IT'S USUALLY LIKE A FORMAT, LIKE ALMOST LIKE A CHECKLIST ON TOP OF THE CONTRACT BEFORE IT'S SIGNED SAYING LEGAL LOOKED AT IT.
BUT I WANT TO MAKE SURE THAT WHAT JIM'S SUGGESTING, ISN'T RECOMMENDING THAT ALL CONTRACTS COME TO THIS COMMITTEE.
I'M JUST TALKING ABOUT THE SNAIL'S PACE TO GET ANY WORK DONE.
TALKING ABOUT LOOKING AT THE, THE PROCEDURES THAT'S OKAY.
AND JUST, UM, FOR, SO YOU GUYS KNOW OUR CURRENT POLICY IS 42 PAGES LONG.
UH, OBVIOUSLY I BELIEVE WE REVIEWED THE LAST UPDATE.
WELL, MY POINT IS I DON'T WANT IT TO BE 42 PAGES LONG BECAUSE NOBODY CAN REMEMBER TO DO EVERY LITTLE THING AND READ IT EVERY TIME YOU CAN'T MEMORIZE A 42 PAGE DOCUMENT.
I TOTALLY AGREE WITH YOU ROBIN.
THAT WHAT JIM HAS ELUDED TO WAS BASICALLY WHAT I WAS TRYING TO GET TO IN MY COMMENT ON THE REVIEW AND UPDATE THE PURCHASING AND BIDDING PROCEDURES.
JUST, JUST TO GET A LITTLE FORMAT A TEMPLATE, SEE HOW THINGS ARE PROCESSED AND HANDLED.
I FIND, I WOULD FIND THAT INTERESTING AND KNOWLEDGEABLE GIVE ME KNOWLEDGE, AND WE ACTUALLY DO HAVE A ROBYN SLIP ALREADY THAT REQUISITION FORM.
UM, SO THE WAY OF A MOTION TO OBTAIN THE CITY'S PURCHASING CONTRACT AND BILLING PROCEDURE TEMPLATE, I, I, SO MOVE I'LL SECOND CALLING ROSATI.
CAN WE DO ROLL CALL PLEASE? DAVID LYNN.
UM, AND THE OTHER LAST COMMENTS FOR UP ON THE TWO YEAR, IF NOT, LET'S MOVE ON TO NUMBER THREE, PLEASE.
[00:50:03]
I THINK THE POINT OF THE STATE AUDITOR WAS THEY WANTED THE CITY TO BE VERY JUDICIOUS IN ITS, UM, LAND SALE REVENUE.UM, DURING THIS CRITICAL TIME, IS THE CITY STILL REELING FROM THE EFFECTS OF THAT PANDEMIC ON THE CITY'S BUDGET? WERE THERE QUESTIONS OR COMMENTS ABOUT THIS ONE? YOU JUST HAVE A QUICK QUESTION REGARDING THE ACTION STEP ON THE COLUMN THREE, IS EVERYTHING GOING TO HAPPEN AFTER WE OBTAIN A COMPLETE LIST OF THE WEST COVINA BASKETS? I THINK THAT THE HEART OF THIS IS IN THE FIRST TWO COLUMNS.
WE ADOPT THIS AS A PHILOSOPHY.
UM, WE DO IMPLEMENTED, UM, YES, WE, WE IMPLEMENTED EACH AND EVERY TIME AND WE READ WHAT THE STATE AUDITORS WERE GETTING AT HERE IS THE SALE MAINLY OF BKK.
AND THAT THOSE FUNDS HAVE ALREADY BEEN SPOKEN FOR BY THE CITY COUNCIL HAS PREVIOUSLY DESIGNATED THAT CORRESPOND, WHICH WERE FORMALLY THE 2004 BONDS.
WE HAVE TO PAY THAT OFF FIRST WHEN WE GET THAT MONEY.
SO THIS, THIS ONE CONCERNS ME A LITTLE BIT, THAT I DON'T WANT TO HAVE TWO CONFLICTING DIRECTIONS BY CITY COUNCIL, UM, ON THE USE OF THIS MONEY.
I SEE MR. CHAIR, I HAVE A QUESTION CALLING RISOTTI.
ONE OF THEM WAS CLARIFYING THE LAND SALE, AND ROBIN JUST DID THAT, THAT THIS IS MAINLY REFERENCING THE BKK SALE.
AND IT SAYS THAT THE CITY QUICKLY, IT SAYS THAT THE CITY'S EXPERIENCED AS THE RESULT OF THE EFFECTS, UH, BLAH, BLAH, BLAH.
SO IF THESE FUNDS ARE GATHERED AND THEY'RE SET ASIDE, IT SAYS SET ASIDE LAND SALE REVENUE TO COMPENSATE FOR ANY SHORTFALL IN REVENUE, THE CITY MAY EXPERIENCE.
UM, WOULD WE, AND I WOULD LIKE TO SUGGEST THAT WE DO SET ASIDE THIS MONEY IN IT, SOME TYPE OF SEPARATE ACCOUNT, IF THAT'S WHAT IT'S GOING TO BE HELD FOR, FOR ANY SHORTFALLS OR RAINY DAY FUND, IF YOU WILL, AND MAKE SURE THAT IT IS AN INTEREST BEARING ACCOUNT, BECAUSE WE'VE GOT SOME ACCOUNTS THAT ARE NOT REALLY EARNING AS MUCH AS THEY POSSIBLY COULD BE LEARNING.
UM, AND I WOULD SUGGEST THAT IF THIS IS FOR SHORTFALLS, THAT IT'S NOT CO-MINGLED WITH GENERAL FUND.
IF THAT, IN FACT, WHAT IS STATED HERE, COMPENSATE FOR ANY SHORTFALLS IN REVENUE THAT THE CITY MAY EXPERIENCE DUE TO THE PANDEMIC, KEEP IT SEPARATE JUST BY VIRTUE OF THE WAY THAT THE ACCOUNTING WORKS.
UM, ANY SHORTFALLS, CAUSE THEY'RE TALKING ABOUT GENERAL FUND SHORTFALLS, BECAUSE YOU HAVE CONTROL OVER ANY OTHER FUNDS.
YOU JUST DON'T SPEND THE, WHEN YOU DON'T HAVE IT, BUT THAT'S WHAT FUN BALANCE IS.
IT WOULD YOU, YOU CAN PUT IT IN A SEPARATE FUND, BUT IF YOU HAVE A SHORT VOLUME MOVING IT INTO THE GENERAL FUND, I JUST THINK LIKE A LOT OF UNNECESSARY ACCOUNTING.
WELL, MY POINT IS IS THAT WE HAVE A LOT OF ACCOUNTS THAT AREN'T EARNING, IN MY OPINION, THE AMOUNT OF INTEREST THEY COULD BE.
AND I PUT THAT IN AN EMAIL TO THE FINANCE DIRECTOR, AND I THINK I COPIED THE CITY MANAGER ON THE LAST REVIEW THAT I DID THAT THERE'S QUITE A FEW ACCOUNTS THAT HAVE SOME SHORTFALLS AND YOU'VE GOT LARGE BALANCES THAT COULD BE EARNING INTEREST AND BENEFITING THE CITY OVERALL.
AND I REALIZED THAT IT COULD BE ANOTHER ACCOUNT OR ANOTHER BOOKKEEPING RECORD OR WHATEVER THE CASE MAY BE.
I DON'T THINK IT'S THAT BIG OF A DEAL.
UH, BUT I THINK IF THE SHORTFALLS, YOU KNOW, WE'VE GOT INFRASTRUCTURE, THAT'S FALLING DOWN AROUND OUR EARS AND DIFFERENT OTHER ENTITIES THAT NEED SOME SHORING UP.
SO I THINK IF YOU'RE GOING TO HAVE COMPENSATION FOR ANY SHORTFALLS IN REVENUE, THAT YOU KEEP IT AS COMPENSATION FOR THOSE SHORTFALLS.
AND THAT'S WHAT FUN BALANCE DOES IN THE GENERAL FUND OF THE ECONOMY.
IF YOUR REVENUES ARE LESS THAN YOUR EXPENDITURES, YOU CLOSE UP THE BOOKS AT THE END OF THE YEAR AND FUND BALANCE GETS REDUCED.
I LIKE, FOR ME, I WOULD PREFER TO SEE SOMETHING SEPARATE
[00:55:01]
AND IT'S VERY LITTLE MONEY.ONCE YOU GET OFF OF THAT STILL, IT COULD BE EARNING INTEREST AND WE HAVE ACCOUNTS THAT ARE NOT EARNING MUCH INTEREST.
UH, THIS IS CAROLYN THE, OF ANY MORE DETAILS LIKE THAT YOU CAN SHARE WITH THE COMMITTEE, UM, WHAT YOU MEAN BY, UM, THE ACCOUNT, EARNING ENOUGH INTEREST, BUT YOU HAPPEN TO HAVE THE SPECIFIC TRIGGERS AND THE MANAGEMENTS I DO.
I DON'T KNOW THAT I HAVE THEM AT MY FINGERTIPS, BUT I WOULD BE MORE THAN HAPPY TO SHARE THOSE, THOSE, UH, THOSE FIGURES WITH YOU GUYS.
AND WHAT I, I KNOW I'M MORE THAN HAPPY TO, I DID SEND AN EMAIL TO THE FINANCE DIRECTOR.
I THINK THERE WAS PROBABLY, I DON'T KNOW, 10 QUESTIONS OR SO ON THERE, UH, REGARDING SOME OF THE ACCOUNTING THAT WE HAVE.
SO, SORRY, DAVE, I'M NOT, I WASN'T PREPARED TO ANSWER THAT QUESTION.
I JUST DON'T HAVE IT HANDY AND I'M MORE THAN HAPPY TO GET IT FOR YOU GUYS.
I CAN SHED SOME LIGHT ON WHAT COLEEN'S SPEAKING ABOUT.
UM, AT THIS TIME A YEAR, THE CITY GETS ITS BIG REVENUES.
DECEMBER, JANUARY, WE GET A LOT OF REVENUE IN, SO THE BALANCES ARE UP, BUT THEY DON'T REMAIN UP BECAUSE IN OTHER MONTHS DURING THE YEAR WE ARE EXPENDITURES ARE HIGHER BECAUSE REVENUES DO NOT COME IN EQUALLY ONE 12 EVERY YEAR, MONTH.
I SENT AN EMAIL, LET ME SEE IF I CAN PULL IT UP ON MY PHONE WHILE WE'RE DOING THIS AND I CAN SHARE SOMETHING.
WE CAN COME BACK TO THIS ONE, BUT IN WHERE IT SAYS ACTION, STEP ALONG THIS FINANCE DEPARTMENT TO ESTIMATE CITY'S SHARE OF EACH LAND SALE, HOW DOES THE CITY SHARE FUNDS? WHAT, AND WHAT DOES THAT MEAN? WHAT'S AN EXAMPLE OF THAT.
AND THEN WHO ARE WE SHARING FUNDS WITH AND THAT'S NUMBER TWO ON YOUR ACTION STEP.
BUT I THINK WE MENTIONED THE COMMENT FROM THE STATE AUDITOR WAS SPECIFICALLY DIRECTED TO THE POTENTIAL SALE OF THE LAND NEAR BKK.
AND I THINK THEIR POINT WAS THEY WANTED THE CITY TO, UM, OR USE THOSE MONIES TO ADDRESS ANY SHORTFALLS IN REVENUE.
THIS, UM, ACTION STEP, UM, REFLECTS THAT THE CLAIM ON THOSE MONIES WOULD BE, UM, BONDS.
SO NOT ALL OF THAT MONEY, IF IT SELLS FOR 13 OR $14 MILLION WILL COME DIRECTLY TO THE CITY, BUT RATHER WILL BE USED THAT IF HE'S THE VALANCE SO THAT THE ESTIMATE THAT THE CITY SHARE WOULD BE THE CITY PORTION THAT THE CITY IS RIGHTFULLY ENTITLED TO, THAT THE BOND HOLDERS WOULD HAVE A HIGHER CLAIM WHEN WE'RE NOT SHARING IT WITH ANYBODY.
THAT'S NOT ENTITLED TO MAYBE THAT'S THE WORDING THAT'S CAUSING CONFUSION.
AND I SHOULD SAY CITY PORTION, THE BEACH PROCEEDS OF LAND SALE, MAYBE.
SO IS THERE A LIST AT JIM AND DID YOU JUST ANSWER THIS OR ASK THIS QUESTION OR SOMEONE DID, IS THERE A LIST CURRENTLY COMPLETE THE LIST OF CITY? WHAT CITY ASSETS BY MARCH OF 2021, IS THERE A LIST THAT WE CAN SEE OF WHAT OUR ASSETS ARE? THAT'S, THAT'S WHAT THIS ACTION STEP IS IT? IT SAYS THAT WE WILL COMPLETE A LIST OF THEM MARCH A POINT 21 AS A WAY OF GETTING BIASED WHEN WE'LL NEED TO AMEND THAT DATE.
BUT, UM, THAT'S THE ASSIGNMENT HERE IS THAT PREPARE ALL THIS AND, UM, PUBLISH IT AGAINST.
SO YOU'RE GOING TO AMEND THAT DATE TO FURTHER OUT.
YEAH, I THINK I NEED TO, I THINK A LOT OF THESE DATES WERE AHEAD OF EVEN WHEN THIS REPORT WOULD BE SUBMITTED TO THE STATE AUDITOR, BUT I CAN, I CAN AMEND THAT THOUGHT TO SAY WE'LL PREPARE AND PUBLISH INSTEAD OF COMPLETE, BECAUSE THAT'S WHAT WE NEED.
THEY GO, OH, DO WE NEED A MOTION FOR MINOR? WHAT CHANGES? I'M JUST TAKING NOTES.
UM, I, UH, MOTION IS FINE IF YOU LIKE.
[01:00:01]
WELL I GUESS I'LL ASK THE COMMITTEE TO HAVE THE MOTION TO REVISE THE WORDING, UM, FROM ECONOMIC ECONOMIC DEVELOPMENT OFFICE TO TREAD ALL LENS SALES AND REPORT AS TO USE OF PROCEEDS OF SALES TO, UM, TO TREK OR LENS SALES.SOMEONE MENTIONED PORTION UNDER NUMBER TWO.
I SUGGEST WE AMEND INSTEAD OF SAYING, SHARE, WE'D SAY THE CITY PORTION OF EACH LAND LAND SALE.
UH, WE HAVE A LIST, I GUESS WE WOULD, UM, UPDATE IT AND PUBLISH IT.
IT DOES, IT WOULD REVIEW IT AND PUBLISH IT, REVIEW, UPDATE, AND PUBLISH.
IT COULD BE ABOUT, UH, WHAT ARE WE CHANGING THE ESTIMATED DATE FOR MUSH TO, UM, WHY DON'T WE SAY YOU, IT, THIS ONE DOESN'T SEEM TO BE A HUGE MOUNTAIN DECLINE.
THIS ONE SEEMS TO BE FAIRLY SIMPLE.
WE JUST WORRY THAT WE'VE GOT SO MANY OF THESE SAME.
AND IN MARCH AND APRIL, IT'S GOING TO, UM, MAYBE CRESCENDO HONOR'S TOO MUCH.
SO, UM, CAN I JUST MAKE WHAT WAS JUST SAID INTO EMOTION? SO MARCH BECOMES JUNE AND, UH, DAVID, YOU SAID THE WORDS FOR A CALL THEM.
I'LL CALL THEM TWO AND UNDER ECONOMIC DEVELOPMENT TOO.
I DON'T REMEMBER EXACTLY WHAT YOU SAID, BUT FINANCE DEPARTMENT WOULD ESTIMATE CITY PORTION OF EACH LAND SALE.
OH, I, YEAH, THAT WAS PORTION OF LAND SALE.
AND THEN UNDER ECONOMIC OFFICE TO TRACK ALL LAND SALES.
DAVID, WHAT DID YOU SAY AFTER THAT? I'M SORRY, I DIDN'T MEMORIZE WHAT YOU SAID THEY DID.
I THOUGHT YOU REWORDED THAT TOO.
I'M JUST MAKING AN, A DEMOTION CAUSE WE'RE SUPPOSED TO MAKE ALL THIS OFFICIAL ACTIONS.
CAN WE PLEASE HAVE A ROLL CALL BY MARSHA SOLARIO? I, SORRY.
UH, SHALL WE MOVE ON TO, I THINK BEFORE YOU THERE ARE QUESTIONS OR, OR SUGGESTIONS OR NUMBER FOUR, A COMMENT OR QUESTION PROACTIVELY MITIGATE RISK AND EXPOSURE TO LITIGATION THROUGH TRAINING AND IMPLEMENTATION OF BEST RISK MANAGEMENT PRACTICE IS JUST OUT OF CURIOSITY.
I'M NOT SURE IF YOU CAN SHARE THE STAGE, WHERE IS THE BIGGEST EXPOSURE, WHAT DEPARTMENT? I THINK WE PROBABLY KNOW, BUT WHERE IS THE BIGGEST EXPOSURE TO LITIGATION CURRENTLY? AND THEN OVER THE LAST FIVE YEARS, HAS IT INCREASED OR DECREASED THE LITIGATION? THAT'S THE QUESTION? UM, OUR, OUR BIGGEST EXPOSURE IS, UM, NOT WORKER'S COMP AND IT'S NOT PROPERTY.
THE CITY HAS TRACKED THAT NOW AS PART OF OUR JOINING OF THE C JPI, THEY'VE GOT OUR CHART THAT SHOWS IT PRETTY GRAPHICALLY FOR THE LAST SEVERAL YEARS.
IT'S NOT JUST THAT THE FREQUENCY OF THE CLAIMS, BUT IT'S THE SEVERITY OF THEM.
AND, UM, THE BIGGEST ONES ARE PERSONNEL CASES THAT WENT OFF YEAH.
TO MULTIPLE MILLIONS OF DOLLARS.
I, I WAS THINKING A DIFFERENT DEPARTMENT MIGHT BE AT THE HEAD OF IT, THE LIST THESE ARE, UM, IN THE, IN THE POLICE DEPARTMENT, IT'S INTERESTING POLICE AND FIRE.
SO IN THE POLICY, YOU KNOW, UH, THIS IS, THIS IS GEM.
UH, IS THERE TRAINING THAT CAN BE IDENTIFIED TO MITIGATE THESE ISSUES THAT HAVE OCCURRED? YES.
AND, AND THE TRAINING IS ONE OF THE BIGGEST INCIDENTS OF OUR RISK MANAGEMENT PROGRAM THAT IS IN FACT WORKING TO, TO DRIVE DOWN
[01:05:01]
THE, THAT THE CLAIMS ALBEIT INCURRING AGAIN, UM, THIS YEAR IT'S PROBABLY BEST TO JUDGE THE EFFECTIVENESS OF OUR RISK MANAGEMENT PROGRAM AND OUR MEMBERSHIP WITH CGPA WHEN WE'VE GOT MAYBE FOUR OR FIVE YEARS IN PROGRAM, BECAUSE WE'RE STILL CARRYING THE TAIL FROM THE PRIOR YEARS.BUT OUR FIRST YEAR EXPERIENCE HAS BEEN QUITE GOOD.
AND WE'VE GONE FROM MULTIPLE MILLIONS TO, UM, A SIX FIGURE NUMBER IN THE FIRST YEAR.
AND, UM, THIS HAS BEEN, UM, AT LEAST INITIAL PROOF THAT THE TRAINING AND THE POLICIES AND PROCEDURES THAT ARE ORDERED AS, BY C JPI ARE ACTUALLY WORKING.
UM, IT'S INTERESTING DATA AND IT'S, UM, VERY TELLING WHERE THE CITY SHOULD PUT ITS ATTENTION.
I KNOW IT'S EARLY IN THE PROCESS, BUT ARE WE ANTICIPATING THIS WOULD BE IN PERSON TRAINING ON LIKE A MIXTURE OF BOTH BY AN EXTERNAL PARTY, PERHAPS INTERNAL IT'S A MIXTURE OF BOTH RIGHT NOW.
SO MUCH OF THE TRAINING HAS BEEN VIA ZONE.
ONCE WE GET OUT OF THIS COVID FOG, UM, THE CGI IS BASED IN WHAT PAULA AND THE MAJORITY OF THEIR TRAINING IS, IS ONSITE.
THEY HAVE A REALLY GOOD, UM, UM, ANNUAL CONFERENCE AS WELL.
I'M NOT SURE THAT EVERYONE KNOWS WHAT C J P I A STANDS FOR.
IT STANDS FOR THE CALIFORNIA JOINT POWERS, INSURANCE AUTHORITY.
IT'S ALL PREEMINENT FALL FOR MUNICIPALITIES IN CALIFORNIA.
THEY'VE GOTTEN NOW NORTH OF 120 OBLIGATE NC MEMBERS, INCLUDING ABOUT A HUNDRED CITIES REPRESENTING IN TOTAL ABOUT A FIFTH OF THE POPULATION, STATE OF CALIFORNIA.
THEY'VE GOT A QUITE PROFESSIONAL STAFF AND PROGRAM TO SUPPORT THE CITY'S RISK MANAGEMENT PROGRAM.
AND, UM, THEY'VE ASSIGNED US WITH THE RISK MANAGER.
UH, WE WERE GOING DOWN THIS LIST HERE IN THE SECOND COLUMN.
UH, WE ARE REGULARLY REVIEWING THIS LAST CAP ACTION PLAN.
UM, THEY'VE IDENTIFIED NICHE ON THAT PLAN ARE THE TOP FIVE OR THE MOST IMPORTANT, UM, ATTENTION.
UM, AND THEN WE'RE DOING QUARTERLY MEETINGS TO, TO REVIEW THE LAST GAP, TALK ABOUT, UM, THINGS THAT NEED TO BE TENDED AND IMPROVE.
UM, THAT ATTACHMENT THAT'S REFERENCED HERE TO CORRECTIVE ACTIONS WERE IDENTIFIED AS PART OF OUR MISSION MANAGEMENT EVALUATION ON BECAME MEMBERS.
AND WE'VE BEEN WORKING DOWN THAT LIST IN TERMS OF THINGS THAT HAVE TO BE, UM, TENDED TO THANKS, DAVID, COME ON.
NUMBER THREE, WHERE IT SAYS ESTABLISHED QUARTERLY HIGH LEVEL EXECUTIVE TEAM MEETING AND SAFETY COMMITTEE MEETINGS FOR LOSS CAP, WHO, WHO ARE THOSE FOLKS THAT WILL BE ATTENDING THOSE MEETINGS, THE HIGH LEVEL EXECUTIVE TEAM.
SO IT'D BE CHIEF POLICE FIRE, CHIEF PUBLIC WORKS, COMMUNITY INVOLVEMENT, ALL, ALL OUR DIRECTOR TEAM AND D W THANK YOU CAN HAVE THAT.
AND THEN THE ATTACHMENT NUMBER TWO, DID WE GET A COPY OF THAT? THAT'S NUMBER FOUR, CORRECTIVE ACTION TAKEN.
IS THAT PART OF THIS REPORT OR IS THAT REFERENCED SOMEPLACE ELSE WHERE IT SAYS ATTACHMENT NUMBER TWO? OKAY.
I DON'T KNOW IF WE'VE SHARED IT RECENTLY, BUT YOU'D BE, YOU'D BE WELCOMED TO SEE THAT THERE'S, I DUNNO, 60 SOME ITEMS ON IT.
UM, AND THEN UNDER THE NEXT CATEGORY WHERE IT HAS DATES, 50% CORRECTIVE ACTION COMPLETED BY DECEMBER 21, AND THEN A HUNDRED PERCENT OF CORRECTIVE ACTION COMPLETED BY DECEMBER, 2023.
DOES THIS STATE FALL IN LINE? I'M ASSUMING IT DOES WITH THE WA AUDIT REPORT AND WHAT THEY HAVE EXPRESSED.
THEY WANT THE COMPLETION TO BE DONE NO LATER THAN DECEMBER OF 2023.
WELL, I THINK 20, 23 IS A LITTLE AMBITIOUS, BUT I THINK IT'S BETTER TO HAVE A
[01:10:01]
GOAL AND TO FALL SHORT, THEN A LATER GOAL AND TAKE OUR SWEET TIME.WE DIDN'T GET ANY FEEDBACK FROM THEM ABOUT THE DATES, EXCEPT THEY DID COMMENT THAT A NUMBER OF BEANS ARE, YOU KNOW, MARCH, APRIL, MAY, AND THEY WEREN'T EVEN EXPECTING TO SEE THIS UNTIL JUNE OR JULY.
SO, UM, I, IT COULD TAKE AS LONG AS FIVE YEARS TO COMPLETE A HUNDRED PERCENT OF THOSE CORRECTIVE ACTIONS, UM, THERE'S SOME MAJOR THINGS ON THAT LIST REQUIRING MAJOR FUNDING.
SO THEY WERE GOOD WITH THIS STATE.
WHAT WAS THE, I CAN'T REMEMBER.
I'M SORRY, WHAT WAS THE DROP DEAD DATE THAT THEY GAVE US? YEAH, THEY SAW THIS, I THINK THAT THE MAIN POINT THEY MADE WHEN THEY REVIEWED IT WAS THEY WANT THE CITY TO HAVE ONGOING MONITORING OF THESE, UM, THESE MARRIAGES.
THEY WERE LESS CONCERNED ABOUT ANY ONE DATE, UM, WANTING THE CITY TO USE THIS AS A TOOL AND TO CONTINUE TO MAKE PROGRESS AGAINST ALL THESE GOALS.
THEY WOULD LIKE TO SEE, UM, UM, QUARTERLY REVIEW BY THE CITY COUNCIL SO THAT THERE'S SOME UPDATES AS WE ROLL ALONG.
ANY OTHER COMMENTS FROM ANYONE? NO.
I DON'T THINK WE HAVE ANY EMOTION FOR THIS PARTICULAR ITEM.
UH, SHALL WE MOVE ON TO NUMBER FIVE QUESTIONS OR COMMENTS ABOUT NUMBER FIVE? YES.
UM, AT OUR LAST MEETING THAT WE DISCUSSED THE PLAN, UM, WE HAD DISCUSSED ADDING, UM, THE COMMENT FROM THE REPORT INDICATING THAT WE WOULD USE SURROUNDINGS OR COMPARABLE CITY DATA OR THIS ITEM.
WHERE SHOULD, WHERE WOULD YOU THINK THAT MIGHT FIT WHEN WE SAY EVALUATE THE CURRENT MODEL, UNLESS YOU'RE TALKING ABOUT A COMPARISON TO A STANDARD? UM, I, I'M NOT, OH, GEEZ.
YOU TRY AND READ THE COMMENTS, NOT, UH, SHALL WE MOVE ON TO NUMBER SIX, PLEASE? WOW.
WELL, I DO HAVE A QUESTION FOR THIS ONE.
UH, THIS IS CHELAN, UH, FOR DAVID, SO IT APPEARS THAT IT IS OUR INTENTION TO START REPORTING ANYTHING THAT EXISTS THE THRESHOLD OF SEVEN 75,000 GOING FORWARD.
AND I DO HAVE A QUESTION IN CONNECTION WITH OUR AGENDA ITEM.
NUMBER ONE, LET'S SAY IF THE RFP THAT WE'LL RECEIVE ENDS UP EXCEEDING 75 K UH, IS THAT SOMETHING WE'LL BE EXPECTING TO DO A SHORT TERM AND LONG TERM IMPACT ANALYSIS? I'M JUST CURIOUS, WOULD SAY THERE'S NO PLANS FOR THAT THIS TIME.
SO HOW DO WE DRAW A LINE, UH, LIKE FOR WHAT KIND OF THINGS THAT EXCEED 75 K WHAT WE EXPECT SOME SORT OF SHORT OR LONGTERM IMPACT ANALYSIS YOU WOULD HAVE TO, UM, IF IT'S 75,000 PER YEAR OR 75,000 OVER OUR OVER 75,000 FOR A FIVE-YEAR CONTRACT, THAT'S A GOOD POINT.
ALSO SHOW A LITTLE BIT MORE HERE ON THE PRODUCTION PLAN.
UH, I WOULD LIKE TO, UH, UH, UH, CHANGE THE WORDING IN THAT FIRST SENTENCE.
UH, I'LL BE A LITTLE MORE SPECIFIC, UH, THAN WHAT WAS JUST SAID.
UH, UH, THE, UH, IT SAYS LONG-TERM AG, UH, IMPACTS FOR EXPENDITURES OVER SEVENTY-FIVE THOUSAND.
I I'D LIKE IT TO READ LONG TERM IMPACTS FOR REVENUE
[01:15:01]
AND EXPENDITURE, UH, UH, DECISIONS OVER 75,000 PER YEAR.I HOPE YOU COULD FOLLOW WHAT I'M TRYING TO SAY, AND THAT SUMS, I'M ADDING THE WORD REVENUE AND, UH, I'M ADDING THE PER YEAR THAT WAS JUST DISCUSSED.
AND YOU'RE NOT TALKING ABOUT WHAT'S IN THE BUDGET.
NO, IT'S JUST TO EVALUATE ANY TIME.
THE CITY COUNCIL IS BEING ASKED TO MAKE A DECISION ON SOMETHING THAT WILL COST MORE THAN $75,000 PER YEAR.
THERE'LL BE A SECTION OF THAT CITY COUNCIL REPORT THAT, UH, UH, DETAILS THE REVENUE AND EXPENDITURE IMPACTS OF THAT DECISION.
THAT'S, THAT'S ESSENTIALLY WHAT THIS IS CALLING FOR.
UH, AS LONG AS YOU'RE NOT IDENTIFYING SPECIFIC REVENUES IN THE GENERAL FUND, BECAUSE GENERAL FUND MONEY CAN BE USED FOR ANYTHING THAT'S THAT'S RIGHT.
I UNDERSTAND THAT, BUT THAT, LET ME, LET ME,
SO REGARDLESS OF THE REVENUES, WE HAVE TO HAVE IT DONE.
I UNDERSTAND THAT THIS WASN'T, UH, I I'M ACTUALLY TO BE DIRECT AND SPECIFIC FOR JUST A MOMENT.
I'M TRYING TO AVOID WHAT I CONSIDERED A, UH, A SERIOUS PROBLEM WITH THAT.
THE HEALTH DEPARTMENT OF PROPOSAL THERE WAS, DID NOT, WAS NOT ACCOMPANIED WITH A REVENUE AND EXPENDITURE, UH, IMPACT.
UH, AND I THOUGHT THAT WAS A SERIOUS DEFICIENCY IN, UH, IN THE ITEM AS IT WAS PRESENTED TO THE COUNCIL.
AND I, THIS, THIS ITEM HERE THAT WE'RE RECOMMENDING, AT LEAST I'M RECOMMENDING RIGHT NOW, UH, WOULD, UH, HOPEFULLY, UH, FORESTALL THAT SORT OF THING HAPPENING IN THE FUTURE.
WHEN SOME KIND OF RECOMMENDATION GOES TO THE COUNCIL, IT WILL BE ACCOMPANIED BY, UH, AN EVALUATION OF LONG-TERM REVENUE AND EXPENDITURE IMPACT.
UM, AND, UM, IN A, I THINK THEY'RE GOOD.
YOU'RE GOING TO GET THAT FOR THE HEALTH DEPARTMENT.
WE'RE NOT AT THAT POINT YET WHERE WE'RE SETTING THE BUDGET.
NO, I'M JUST, I'M JUST TRYING TO SAY, BE POLICY THAT'S ALL.
WHEN A COUNCIL IS ASKED TO ACT ON SOMETHING, THEY'LL SEE THIS, AND I GUESS I'M MAKING THAT IN A TERM OF A MOTION, THE WORDING CHANGES.
I JUST SUGGESTED JIM, COULD YOU GIVE THAT TO ME AGAIN? I DIDN'T UNDERSTAND WORD REVENUE WOULD FIT INTO THIS.
UH, AFTER, UH, AFTER THE WORD IMPACTS FOR NINIAN INSERT, UH, REVENUE AND EXPENDITURE, AND THEN I ADDED THE WORD DECISION AFTER THE WORD EXPENDITURE, UH, OVER $75,000 PER YEAR, THAT'S THE PER YEAR.
SO SHE WAS MY QUESTION FOR ROBIN.
AND DAVID'S LAYS TO SEE YOUR INTENT WHEN YOU PUT DOWN THIS PARTICULAR ACTION ITEM HERE, OR ARE YOU THINKING ABOUT SOMETHING SPECIFIC, UH,
UM, IN OTHER OBJECTIVES, YOU KNOW, WE TALK ABOUT, UM, REVISING THE PURCHASING POLICIES AND PROCEDURES.
UM, I'M NOT SURE 75,000 IS THE RIGHT NUMBER BECAUSE THOSE BIDDING PROCEDURES WE ADOPTED STATE UNIFORM ACT MIGHT BE, MIGHT BE WHAT STATE LAW ALLOWS IT, NOT, NOT $75,000.
AND BY ADDING THE WORD REVENUE, YOU'RE CHANGING THE STATE FINDING, CAUSE THEY'RE TALKING SPECIFICALLY ABOUT SPENDING.
OH, WELL, I, I JUST, NORMALLY I JUST AGREE WITH YOU WITH THAT ON THAT ROBIN.
CAUSE I, I, I LOOKED, UH, ON PAGE 18, UH, THEY, THEY, THEY TALK ABOUT MULTI YEAR FINANCIAL FORECAST INCLUDE ALL PROJECTED REVENUE AND EXPENDITURES.
SO, UM, I THEY'RE IN A DIFFERENT PLACE.
THEY ONLY TALK ABOUT EXPENDITURE, BUT I, I THOUGHT IT WAS CLEAR THAT THEY WANTED REVENUE PART OF THE EQUATION.
I, UM, I THOUGHT THAT THE FIRST TIME WAS TAKEN RIGHT FROM THE STATE AUDIT REPORT, WHICH SPECIFICALLY SAYS SIGNIFICANT SPENDING DECISIONS IT'S VERBATIM FROM, FROM THE STATE.
I'M READING VERBATIM AND RECOMMENDATION TWO ON PAGE 16, 18.
I, UH, MAYBE IT THAT'S THE PROBLEM HERE.
[01:20:01]
HAVE A RECOMMENDATION THAT ISN'T INCLUDED IN THE LIST.UM, UH, AND THAT MAY BE WHAT IT IS, UH, WHAT'S GOING ON.
UH, WE WERE LOOKING AT TWO DIFFERENT RECOMMENDATIONS WHEN WE WERE LOOKING AT THIS, BE ADDRESSED FURTHER DOWN.
UM, ANYWAY, THE ONE I GOT WAS FROM PAGE 18 AND I MAYBE THEY REPEATED THEMSELVES IN THIS DOCUMENT.
I ACTUALLY DIDN'T CHECK FOR THAT.
I WASN'T AWARE IT WAS AN ISSUE UNTIL JUST NOW.
CAN I MAKE SURE THAT I'M UNDERSTANDING THIS CORRECTLY, YOU'VE GOT NEW.
UM, ARE YOU EXPECTING TO SEE SHORT AND LONG-TERM IMPACT ANALYSIS WHEN THE CITY IS EXPECTING A REVENUE OVER 75,000 PER YEAR? UH, I, I MUST SAY THAT I'M UNDERSTANDING THAT CORRECTLY.
WHEN THE CITY IS MAKING A DECISION AND IT HAS A REVENUE, UH, AND, OR EXPENDITURE IMPACT OVER 75,000, UH THAT'S LET ME, LET ME GIVE YOU A DIFFERENT EXAMPLE THAT HAS NOTHING TO DO WITH THE HEALTH DEPARTMENT FOR A MOMENT.
UH, MAYBE THE CITY HAS AN OPPORTUNITY TO GET SOME MONEY FROM THE FEDERAL GOVERNMENT FOR FIRE PROTECTION AND, UH, AND IT GIVES THEM MONEY TO HIRE A FIREFIGHTERS.
BUT, UH, UH, SO THAT'S REVENUE IMPACT, RIGHT? THEY'RE GOING TO GET SOME MONEY TO HIRE FIREFIGHTERS.
AND HOWEVER, WHEN YOU DO IT AND ANALYSIS OF IT, THE S THE, THE FEDERAL GOVERNMENT SAYS THAT THEY'RE ONLY GOING TO PROVIDE, UH, SUFFICIENT REVENUE TO PAY THE, UH, THE BASIC SALARIES OF THE FIREMAN.
AND THEY WILL NOT PAY FOR OVERTIME.
WELL, IF YOU ANALYZE THE REVENUE IN A, COMPARED TO THE EXPENDITURES, OBVIOUSLY THE EXPENDITURES ARE GOING TO BE MUCH HIGHER THAN THE REVENUE.
AND SO PERHAPS IT'S SUPPORT DECISION TO PROCEED WITH ACCEPTING THIS MONEY FROM THE FEDERAL GOVERNMENT.
UH, THE CITY ACTUALLY DID THAT IN HISTORY.
AND, UH, UH, SO I'M, THAT'S WHY I LEFT THE WORD REVENUE HERE.
I, UH, THIS, THAT DECISION THAT THE CITY MADE, UH, PREDATED, UH, THE CURRENT CITY MANAGER AND FINANCE DIRECTOR.
SO THEY PROBABLY AREN'T AWARE OF WHY I'M PUSHING THIS PARTICULAR ENVELOPE, UH, BECAUSE IT CAUSED A LOT OF TROUBLE IN THE FIRE DEPARTMENT.
UH, I THINK THERE STILL, THE FIREMEN ARE STILL MAD ABOUT IT.
UH, AND, UH, UH, UH, SO, UM, YOU GOT TO LOOK AT BOTH SIDES, REVENUE, AND EXPENDITURES WHEN YOU'RE MAKING A DECISION.
I HOPE MAYBE, MAYBE JIM, WE COULD FOLLOW THE LANGUAGE VERBATIM FROM THE STATE ON PAGE 18, WHICH SAYS WEST COULD BE UPDATED MULTI-YEAR FINANCIAL FORECAST, AT LEAST ANNUALLY TO INCLUDE ALL PROJECTED REVENUE AND EXPENDITURES.
AND WE JUST QUOTE THIS DATE DIRECTLY.
WOULD THAT GET YOU WHERE YOU'RE TRYING TO GO? I'M TRYING TO HAVE SOMEWHERE BEYOND WHAT THE STATE I'M TRYING TO FOCUS IT ON MAJOR DECISIONS THAT THE COUNCIL IS MAKING.
IT'S NOT JUST A PROJECTION IT'S, IT'S RELATIVE TO DECISION-MAKING.
UM, AND, UH, UH, I, UM, UH, I, I, I JUST REALLY LIKED THE LANGUAGE THAT THE STATE USES SAYS THAT YOU'D USE THE FORECAST TO QUANTIFY THE LONGTERM IMPACT OF ITS DECISIONS ON THE CITY'S FINANCIAL CONDITION.
AND I'D BE HAPPY TO JUST, UM, PARENT THE STATE'S WORDS RIGHT BACK, BECAUSE I THINK THAT THE SOUND RECOMMENDATION.
BECAUSE THEY TALK ABOUT THIS THERE, UM, IN A SLIGHTLY DIFFERENT CONTEXT, BUT I THINK THEY MAKE THE SAME POINT.
YOU'RE MAKING JUST SOME DIFFERENT WORDING.
SO LET ME TRY AND INCORPORATE THAT WE NEED A MOTION FOR THE WORDING CHANGE.
UH, I, SO MOVE WHAT DAVID SAID.
DAVID LYNN, MY SISTER ILARIA I GUESS, PIANO.
AND MY LAST QUESTION ON THIS FOR DAVID, ARE YOU COMFORTABLE WITH THIS 75,000
[01:25:01]
FIGURE? OR IS THAT SOMETHING THAT YOU WOULD NEED TO REVISIT? WELL, I MEAN, JIM RAISED A DIFFERENT CONTEXT AND HE REFERENCED AGE 18 OF THE STATE AUDITORS.AND SO I JUST LIKED THE USE OF THE STATE AUDITOR'S LANGUAGE THERE.
I THINK THEY WANT SIGNIFICANT SPENDING DECISIONS, BUT THEY'VE GOT A TOOL IN MIND ON PAGE 18.
I'D JUST LIKE TO REFERENCE IT THERE AND, AND PROMISE TO DO IT NEARLY VERBATIM.
IT'S UM, MAYBE SOME VERB TENSES WOULD CHANGE THE ORIGINAL THOUGHT REMAINED INTACT.
I THINK I UNDERSTAND WHERE JIM'S GOING WITH IT.
LET'S MOVE ON TO ITEM NUMBER SEVEN, PLEASE.
UM, I AM SEVEN ASKED THAT THE CITY IMPLEMENTED A FORMAL PROCESS FOR DEVELOPMENT OR REASONABLE BUDGET PROJECTIONS THAT THE CITY'S BUDGET PROJECTIONS, UM, WITH THIS FINANCE DIRECTOR HAD BEEN VERY GOOD.
I THINK THIS YEAR WE WERE WITHIN 1% OF ESTIMATED, WHICH WAS SPOT ON, BUT, UM, THEY'RE ASKING FOR SOME, UM, SYSTEM.
SO WE'VE IDENTIFIED FOUR THINGS THAT WE COULD SAY THAT WE DID, UM, QUARTERLY REVIEWS, ESPECIALLY TRACKING QUARTERLY PLANNING AND BUILDING PERMIT ACTIVITY, UM, INCORPORATING NEEDS, NEEDED SALES TAX INFORMATION INTO THOSE ESTIMATES AND BUDGETING FOR RISK MANAGEMENT COSTS BASED ON ACTUAL OR LOSS EXPERIENCE.
UM, I DON'T KNOW THAT ANY OF THIS IS NEW.
I THINK WE'RE DOING ALL OF THOSE THINGS NOW, BUT JUST TO JUST ARTICULATE THOSE, UM, FORMAL THINGS THAT WE'RE NOW DOING, MAYBE MORE INFORMAL DAVID, I IT'S MY PERCEPTION THAT THIS IS MOSTLY ABOUT THE PERPETUAL OVERDRAFTS AND FIRE DEPARTMENT OVER TIME AND IN, UH, IN LITIGATION COSTS.
UH, AND THEY JUST, I THOUGHT THAT THAT THAT'S ALL THEY WERE DOING IS SAYING WE SHOULD BUDGET WHAT WE ACTUALLY SPEND IN THOSE AREAS.
I THINK IN SOME PRIOR YEARS THAT ESPECIALLY IN THE RISK MANAGEMENT CATEGORY, THOSE WERE, WERE WELL UNDERSTATED.
WAS THERE MOURNING THAT WE NEEDED TO LOOK AT HERE OR REVIEW OR CHAIN? WELL, I'M FINE.
WE'LL HIRE ONE AGAIN, BUT WE DON'T HAVE A GRENADE FOR SURE.
UM, WELL COME UP WITH SOMEONE ELSE.
I'LL SAY MY NEWLY HIRED ASSISTANT.
RIGHT? LET ME THINK THAT OUT A LITTLE BIT.
I, I THOUGHT YOU WERE IN THE PROCESS OF HIRING SOMEBODY SO THAT ROBYN WOULDN'T HAVE TO DO EVERYTHING WELL, WE'VE, WE'VE HIRED A WEEKDAY.
THE YOU'RE REALLY GOING TO LIKE RIGID GUARANTEED.
SHALL WE MOVE ON TO UNIVERSITY? UH, BEFORE WE GO ON, I JUST WANTED TO DO A QUICK TIME CHECK.
IT'S SEVEN 30, RIGHT IN THE US WITH ROUGHLY 30 MINUTES LEFT FOR THE MEETING.
UM, THIS, THIS WEEKEND IN THE MEET AND CONFER REGARDING THE NEGOTIATION OF EMPLOYEE UNION AGREEMENTS.
I THINK THIS WAS THE ONE THAT MARSHA WAS REFERRING TO, AND I HOPE WE CAPTURED YOUR THOUGHT HERE.
UM, MEET AND CONFER, LIKE EMPLOYEE AGREEMENTS.
UM, THIS IS WHERE THE MONEY IS.
SO WE'RE SAYING WE BEGIN TO
UM, THERE'S USUALLY THREE MAJOR FACTORS.
WHEN YOU LOOK AT COMPENSATION, THE WHAT'S HAPPENED WITH WHAT THE CPI WHAT'S GOING ON WITH THE CITY'S ABILITY TO PAY AND WHAT'S GOING ON WITH THE LABOR MARKET.
UM, WE SIT ON THE LABOR MARKET COMPARATIVE, WE WOULD DO IT ON A TOTAL COMP BASIS, AND I HOPE WE INCLUDED EVERY ELEMENT OF TOTAL COFFEE, SALARY, DIFFERENTIALS, MEDICAL, PENSIONS, AND ALL THAT.
DID I LEAVE ANY OFF? WE GOT THEM ALL LOOKS GOOD TO ME.
IF WE HAVE NO OTHER QUESTIONS, LET'S MOVE ON TO THE LAST ITEM HERE, WHICH IS REGARDING
[01:30:01]
THE IMPROVEMENT OF INTERNAL PURCHASING PROCESSES AND ENFORCEMENT TO REDUCE SUSCEPTIBILITY TO WASTE AND FRAUD.WE'VE GOT ITEMS. I'M SORRY, GO AHEAD.
BUT I JUST HAD A, JUST A QUICK QUESTION.
A, YOU KIND OF TOUCHED ON THIS OR ROBIN DID EARLIER.
UM, MY ONLY COMMENT WAS ABOUT TRYING TO ADOPT THE REVISED PURCHASING AND CREDIT CARD USAGE POLICY, OCTOBER, 2021.
WE WANT TO TRY TO ADOPT ANY NEW POLICIES ARE UPDATED OF POLICY IT'S BY THE BEGINNING OF THE FISCAL YEAR.
I KNOW THAT MIGHT NOT BE REALISTIC, BUT THIS YEAR, BUT, UM, IS THAT SOMETHING, MAYBE WE CAN DISCUSS A LITTLE ANGER WITH THE PUSH IT TO JULY OR, UM, JUST SO THE CITY STAFF, YOU KNOW, YOU'RE STARTING THE YEAR FRESH WITH THE RULES.
AND I WOULD SAY THAT IF WE'RE GOING TO HAVE A JULY DATE, LET'S MAKE IT JULY 22, BECAUSE I HAVE NOT, UM, AUDIT ON TOP OF PROJECT ON TOP OF PROJECTS, PROJECT PEOPLE WORK IN LITERALLY SIX AND SEVEN DAYS A WEEK.
SO I DON'T KNOW THAT I CAN PRODUCE ANYTHING MORE, ANY QUICKER.
SO IF YOU HAVE TO HAVE JULY, LET'S GO WITH 20, 22 AND NO, I'M FINE.
I JUST WANTED TO OPEN IT UP TO DISCUSSION AND I'M OKAY WITH THAT.
SO WE'RE TRYING TO KNOW, AND I MAY BE MOVING FORWARD AS WE DO ANNUAL UPDATES, AS WE SEE FIT TO TRY TO AIM FOR A JULY.
I BELIEVE THAT OUR CREDIT CARD POLICY IS WITHIN OUR PURCHASING POLICY, WHICH WE'RE GOING TO BE UPDATING, BUT OUR CREDIT CARD POLICY IS ALREADY PRETTY ROBUST IN MY OPINION.
AND WE'VE ALREADY, UM, THEY, THEY CAME ACROSS ONE, UM, SHAPE THAT WASN'T SIGNED.
AND THAT'S WHERE THIS COMMENT CAME FROM.
WE HAVE SENT OFF THE POLICY TO EVERYONE WHO HAS A CREDIT CARD.
WE'VE HAD THEM SIGN THAT THEY READ THE POLICY AND UNDERSTAND THE POLICY.
AND WE'VE ALSO, UM, HAD HIM UPDATE THEIR, THEIR, UM, SIGNATURES WITH US AND, AND MADE SURE EVERYTHING'S UP TO DATE.
SO IN MY MIND, WE'RE DONE WITH IT.
COLEEN ROSATI SEE TREASURER UNDER ACTIONS.
STEP NUMBER TWO, EVALUATE CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT PUBLIC CONTRACT CODE (220) 002-2045.
WHAT EXACTLY IS THAT? DAVE? THIS IS A, UH, PROVISION UNDER STATE LAW THAT ALLOWS THE CITY TO HAVE ANY PROCEDURES, UH, WITH WHICH WE COULD AWARD CONTRACTS FOR PUBLIC CONSTRUCTION PROJECTS.
AGAIN, THOSE ARE DEFINED IN STATE LAW.
THERE'S SPECIFIC CRITERIA UNIONS, UH, FOR THIS INFORMAL BIDDING.
I THINK IT'S GOING TO BE A WAY TO HELP THE CITY GET MORE COMPETITIVE PRICING AND TO DELIVER PROJECTS MORE TIMELY.
WHY THE CITY'S ADOPTED THIS, UM, 10 YEARS AGO.
SO WE'RE, WE'RE BEHIND THE TIMES, BUT I THINK IT'S PASSED IN MY MIND.
THANK YOU FOR THAT EXPLANATION.
AND I HAD NOTED ALSO ABOUT THE DATE FOR ADOPTING PURCHASING AND CREDIT CARD USAGE POLICY A LITTLE SOONER THAN LATER, BUT IT SOUNDS LIKE YOU HAVE ADDRESSED THAT ALREADY.
SO THANK YOU FOR TAKING CARE OF THAT.
ANY OTHER COMMENTS OR MOTION I MOVE? WE RECOMMEND THIS DOCUMENT AS A VENDOR TO THE STATE COUNCIL.
I'LL SECOND THAT CALLING RESIGNING CITY TREASURER, DAVID LYNN, MARSHA SOLARIO.
I, JIM J DUMB BITCH BY CALLING WAS ADI.
BEFORE WE MOVE ON OR ADJOURN, I'D JUST LIKE TO THANK YOU GUYS FOR SPENDING SO MUCH TIME ON THIS.
SO, UM, KIND OF THE HEAVY LIFTING OF THE STATE AUDIT PROCESS AND A BETTER DOCUMENT FOR HAVING REVIEWS.
[01:35:01]
ABOUT THAT LAST MOTION I MADE.CAUSE IT HASN'T BEEN AN ISSUE IN THE PAST.
WHAT METHOD SHOULD BE USED TO PASS THIS RECOMMENDATION TO THE CITY COUNCIL? WELL, WHEN THIS GOES TO COUNCIL, THE STAFF REPORT WILL REFLECT THAT YOU UNANIMOUSLY RECOMMENDED.
THAT'S THAT'S ALL I WANTED TO KNOW.
OH, GABRIEL, WE SEE A FINAL COPY OF FINAL DRAFT OF THE CORRECTIONS THAT WERE MADE.
CAN WE SEE A FINAL DRAFT? NOT A PROBLEM.
THAT WAY WE CAN JUST CHECK SOME BALANCES AND WHILE WE DISCUSSED.
UM, I HAVE ANOTHER COMMENT, BUT ARE WE DONE WITH THIS? MAYBE I'LL RESERVE IT FOR YEAH.
SO COLIN HAS SOME OF THE QUESTIONS.
UM, JUST REAL QUICK, AND MAYBE YOU GUYS DISCUSSED THIS ALREADY BEFORE I GOT ON THE MEETING MOVING FORWARD.
DO WE HAVE A MEETING PLANNED NEXT MEETING? AND CAN I MAKE A RECOMMENDATION THAT WE DO IT IN PUBLIC? ARE WE PAST THE HAZARDOUS STAGE? THE CUDI STAGE? I KNOW, UM, ROBIN HAS NEED FOR, UH, A MEETING A COUPLE OF THREE WEEKS OUT.
I'LL LET HER TELL WHAT DATE SHE HAD IN MIND BECAUSE WE'RE, WE'RE IN THE BUDGET SEASON NOW PRETTY, UM, PRETTY QUICK.
I, CONNIE, NOBODY WANTS TO BE BACK TO REGULAR MEETINGS MORE SOONER THAN ME, BUT WE'RE THINKING NOW FOR CITY HALL, WE'RE PROBABLY NOT GOING TO BE HAVING THIS KIND OF MEETING IN CITY HALL UNTIL WE'VE GOT THE WHOLE HERD VACCINATED HERE.
AND IT'S, UM, IT'S MOVING AT THE PACE OF FROZEN MOLASSES IN TERMS OF BEING ABLE TO PUT NEEDLES IN EVERYBODY'S ARMS. SO THE ANSWER IS PROBABLY NOT RIGHT AWAY.
WE'RE LOOKING TENTATIVELY AT THE 1ST OF MAY.
SO, BUT PLANNING COMMISSION ARE MEETING AT CITY HALL AND THEN COMMUNITY SERVICE JUST MET AT, UM, CORTEZ.
THEY MET AT CORTEZ WITH BIG, BIG SPACING.
THE PLANNING COMMISSION MEETS AS DOES COUNCIL WITH THE PLASTIC PARTITIONS AND ALL THE SEATS BLOCKED OFF AND CAPACITY FOR 18.
UM, I'LL, I'LL SEE IF WE CAN FIND, UH, A ROOM BIG ENOUGH TO ACCOMMODATE MAYBE, MAYBE CORTEZ, MAYBE THE COUNCIL CHAMBERS.
UM, I I'D REALLY LIKE TO BE ABLE TO GET YOU GUYS BACK INTO REGULAR MEETINGS.
I, I MUCH PREFER, UM, I DIDN'T KNOW.
THAT WAS GOING TO BE MY COMMENTS AS WELL.
WELL, I WAS THINKING THAT COUNCIL, IF I DON'T KNOW IF THIS IS POSSIBLE, BUT IT'S ALREADY IS PARTITIONED OFF.
YOU'VE GOT THE SEATING ALREADY PETITIONED OFF.
UM, IT JUST, I WON'T BE ATTENDING DAVE.
WELL WE UNDERSTAND ROBIN AND I THINK MAY IS ALSO, IT'S JUST RIGHT AROUND THE CORNER.
UH, WITH THAT SAID, I WANTED TO QUICKLY CIRCLE BACK TO OUR EARLIER DISCUSSION REGARDING OUR MEETING MINUTES FORMAT GOING FORWARD.
SO, UM, DO WE WANT TO STOP ALL AUDIO AND VIDEO TAPING OUR DISCUSSION IN THE FUTURE? OR ARE WE OKAY WITH JUST DOCUMENTING ACTION ITEMS? YOU KNOW, MINUTES I'M OKAY WITH DOCUMENTED ACTION ITEMS AND THE MINUTE WE MAKE VIDEOTAPE AT ONE WE'RE IN PUBLIC AGAIN, BUT THIS ZOOM THING, I DON'T KNOW IF THAT'S VERY GOOD TO VIDEOTAPE THAT I THINK THERE WITH JIM'S COMMENTS.
DO WE NEED TO COMMENT? DO WE NEED TO HAVE A MOTION FOR THIS OR IS THIS OKAY? ACCEPTABLE? I DON'T, I DON'T KNOW IF WE NEED A MOTION.
UH, I DO WE, IF NOT, THEN WHY DON'T WE TALK ABOUT OUR NEXT MEETING DATE? SO, UM, THIS LAST WEEK WE HAD A PANEL THAT, UM, INTERVIEWED THE AUDITORS FROM THE RFP THAT WE SENT OUT IN.
UM, WE INTERVIEWED THE TOP THREE FIRMS AND SO I WANT TO SET UP THAT MEETING.
UM, I WANTED ACTUALLY TO GET IT ON THE NEXT CITY COUNCIL MEETING, BUT I WAS TOO LATE.
[01:40:01]
IS THAT WE DO APRIL 7TH, WHICH IS THE DAY AFTER A COUNCIL MEETING.UM, BUT BECAUSE OF THE DEADLINES FOR THE STAFF REPORTS FOR THE CITY COUNCIL, I NEED TO GET THAT, UM, THAT REPORT OUT AND THEY GO OUT ON THE 13TH, I BELIEVE IN BALLARD CAN CORRECT ME IF I'M WRONG.
SO, UM, I DON'T HAVE A CALENDAR OF CITY CALENDAR IN FRONT OF ME.
UH, THE STAFF REPORTS NEED TO GO OUT ON THE 13TH.
SO THAT MEANS I NEED TO HAVE IT PREPARED IN OUR AGENDA QUICK SOFTWARE.
UM, UM, BY BOTH SIX, IT HAS TO BE AN IDENTICAL LIKE SOFTWARE.
SO YOU HAD A PANEL THAT LOOKED AT THE RFPS AND YOU, THEY CAME UP WITH THREE POSSIBLE CHOICES.
AND THEN MY CONCLUSION OF, UM, THE ONE THAT WE'RE GOING TO RECOMMEND, PARDON? WE, WE CAME UP WITH THE CONCLUSION OF THE FIRM THAT WE'RE GOING TO RECOMMEND.
OH, SO THERE'S JUST ONE THAT WE ARE GOING TO INTERVIEW.
OR WE TALKED TO ROBERT, HE HAD INTERVIEWS.
OH, I THOUGHT WE, I THOUGHT THE MEMBER OF THIS COMMITTEE WAS GOING TO BE PART OF THAT.
THERE WERE TWO MEMBER OR, WELL, THREE OF THEM WERE SUPPOSED TO BE HERE.
I DIDN'T GET, I WAS ON THAT LIST.
I DON'T REMEMBER SEEING AN EMAIL BECAUSE WE COULDN'T ACCOMMODATE THE, EVERYBODY ON THE AUDIT AND FINANCE COMMITTEE INDICATED THAT THEY WISH TO PARTICIPATE, WHICH THEN WE WOULD HAVE HAD TO HAVE A FORMAL MEETING.
AND, UM, WE DECIDED TO GO FORWARD TO EXPEDITE THIS PROCESS.
I DIDN'T THINK IT WAS EVERYBODY.
IT WAS EVERYBODY, EVERYBODY THAT I HEARD LAST TIME INDICATED THEY WISHED TO PARTICIPATE.
IT WAS JUST A CULT OF PUBLIC MEMBERS, NOT THE ELECTED COUNCIL MEMBERS WERE NOT PART OF THAT PROCESS.
UM, WE HAD THE CHAIRMAN AND THE VICE CHAIRMAN FROM THE COMMITTEE.
UH, SO THE, UH, SO THE MANAGER HAS TO REACH OUT TO BOTH MYSELF AND MARCIA AND COMMENTED THAT, THAT, UH, THEY WANTED US TO BE INVOLVED WITH THE, UH, PRELIMINARY, PRELIMINARY SCREENING OF THE RFP THAT WE'VE RECEIVED.
I BELIEVE THEY RECEIVED A TOTAL OF SEVEN OR EIGHT AND THEN THEY JUST PILE VOLATIZE ON INTERVIEWING THE TOP THREE, UH, THE PROFILE OF US, THE LOWEST COST ESTIMATE.
SO WITH THIS SPEND A COUPLE OF HOURS, UM, TO, TO INTERVIEW AND ASK ALL THE QUESTIONS THAT WE NEEDED TO, UH, IN A COME UP WITH THE RECOMMENDATION.
SO DID AN EMAIL GO OUT TO THE REST OF US THAT WANTED TO PARTICIPATE, THAT THIS WAS EVEN GOING ON WITH ANYTHING, JUST A DOLLAR.
SO I THINK IT WOULD HAVE BEEN POLITE, MAYBE PROFESSIONAL TO SAY, DUE TO WHATEVER SITUATION, THANK YOU.
VOLUNTEERING TO BE PART OF THE COMMITTEE OR INTERVIEW PROCESS.
I KIND OF FIND THIS WITH ALL DUE RESPECT, A LITTLE SNEAKY, ESPECIALLY WHEN WE EXPRESSED THAT WE WANTED TO BE INVOLVED AND THERE WAS NO EMAIL, NO CORRESPONDENCE.
THIS IS THE FIRST I'M HEARING OF IT.
I DON'T KNOW IF ANYBODY ELSE HEARD IT.
DONNA SAID SHE HASN'T HEARD ANYTHING.
AND JIM HASN'T, I DON'T KNOW ABOUT THE OTHER FOLKS.
I DON'T, I THINK THIS IS SNEAKY AND I DON'T THINK IT'S APPROPRIATE.
WE KIND OF, WE COULD'VE DONE A PANEL JUST FROM OUR BYPRODUCT.
YOU WOULD HAVE BEEN MUCH BETTER
[01:45:01]
TO INDICATE TO THE ENTIRE GROUP THAT ALL LANES, UH, DUE TO THE SITUATION THAT ONLY TWO MEMBERS COULD BE ACCOMMODATED AND JUST THE GROUP HAVE ANY PROBLEM WITH THE CHAIR AND VICE CHAIR, BEING OUR REPRESENTATIVES.THAT WOULD HAVE BEEN A MUCH BETTER PROCESS THAN WHAT DIDN'T HAPPEN.
I'M VERY DISAPPOINTED THAT IT TOOK THAT DIRECTION.
SO WHERE DID WE GO FROM HERE? THEN? WANT TO HAVE A MEETING ON THE 7TH OF APRIL? BRING THAT FORWARD, INFORMING THE ENTIRE COMMITTEE, WHAT, UM, THE OUTCOME WAS.
AND, UM, I'M GOING TO TAKE IT TO THE CITY COUNCIL THE SECOND WEEK IN APRIL.
LET ME ASK YOU THIS OUT OF THE FIRMS THAT WERE INTERVIEWED AND THIS ONE THAT HAS BEEN CHOSEN, HAS THIS FIRM EVER WORKED WITH ANY OF THE CITY STAFF? ARE THEY FRIENDS WITH ANY OF THE CITY STAFF? DO THEY KNOW ANY OF THE CITY STAFF? DO THEY KNOW ANY OF THE KEY PLAYERS? I KNEW SEVERAL MEMBERS.
UM, TWO OF THE THREE FIRMS. I BEEN THIS BUSINESS FOR A LONG TIME AND I, I, I PRETTY MUCH KNOW THE AUDITORS IN ALL THE FIRMS. UM, THERE WAS ONLY ONE THAT I HAD NEVER DEALT WITH BEFORE.
AND WHICH OF THE FIRMS DID YOU GUYS DECIDE ON AND HOW MANY OF THOSE FOLKS THAT WORK FOR THAT FIRM? DO YOU KNOW? I'M, I'M NOT SURE.
IF I COULD HAVE THE FLOOR, I WOULD LIKE TO SPEAK, IT WAS A PROFESSIONAL PANEL.
WE HAVE REPRESENTATION OF THIS COMMITTEE IN THE FORM OF THE CHAIRMAN AND THE VICE CHAIR.
I APPRECIATE THAT EVERYONE WANTED TO BE A PART OF IT.
AND I THANK YOU FOR YOUR INTEREST IN DOING THAT.
IF AN EMAIL SHOULD HAVE GONE OUT AND THAT SLIPPED THROUGH THE CRACKS, I ACCEPT THAT.
AND I APOLOGIZE THAT THAT DIDN'T HAPPEN.
I DON'T KNOW THAT THAT WOULD HAVE CHANGED THE RESULTS WE HAD, UM, VERY QUALIFIED FIRMS. AND, UM, WE HAD, UH, AT THE END, A UNANIMOUS DECISION AS TO WHICH FIRM TO RECOMMEND, UM, A VERY QUALIFIED FIRM.
IF YOUR QUESTION IS, ARE THEY FRIENDS? THE ANSWER IS NO.
UM, I'VE NEVER BROKEN BREAD WITH ANY OF THESE PEOPLE FROM ANY OF THESE FIRMS, NEVER HAD A MEAL DON'T EXCHANGE CHRISTMAS CARDS, DON'T SEND GIFTS, DON'T GO, DON'T REGARD THEM AS FRIENDS.
THEY'RE PROFESSIONAL FIRMS INTERVIEWED BASED ON THEIR PROFESSIONAL CREDENTIALS.
AND SO I DON'T, I DON'T LIKE THE IDEA THAT SOME CONTRACT IS BEING THROWN TO SOMEBODY'S FRIEND.
I'M NOT GOING TO LET THAT GO BY.
THANK YOU FOR THE COMMENT, DAVE.
AND THE REASON I BRING IT UP IS BECAUSE THE LAST TIME WE LOOKED AT IT, AUDIT FIRM, THERE WAS A PANEL AND WE INTERVIEWED THEM.
AND ONE OF THE QUESTIONS THAT I ASKED, WHAT, AT THAT TIME, WAY BACK, WHEN WAS, DO YOU KNOW ANY OF THE FOLKS THAT WORK HERE AT WEST COVINA AND SOMETIMES HAVING BEEN IN THE BANKING BUSINESS FOR 22 YEARS, UM, AND I'VE SEEN IT HAPPEN, NOT SAYING THAT IT'S GOING TO HAPPEN, NOT SAYING THAT IT DID HAPPEN.
I HAVE SEEN IT IN MY PROFESSIONAL WORK ENVIRONMENT.
SOMETIMES WHEN YOU HAVE FRIENDS OR ACQUAINTANCES, SOMETIMES THINGS GET OVERLOOKED.
SOME IT'S JUST BETTER TO HAVE A VERY NEUTRAL, NEUTRAL FIRM THAT YOU HAVE NO PAST EXPERIENCE WITH WHEN THEY'RE AUDITING YOU AND WHAT I, WHAT I'VE SEEN IN THE BANKING BUSINESS, WHEN AUDITORS CAME IN AND MAYBE THEY WORKED WITH OTHER FOLKS WOULD SAY, YOU KNOW, I FOUND THIS AND THIS IS GOING ON.
AND SO THAT WAS WHY I ASKED THE QUESTION.
I'M NOT TRYING TO ACCUSE ANYBODY OF ANYTHING.
I DID SEE THIS LAST TIME WHERE THE FOLKS THAT WERE CURRENTLY WORKING IN THE FINANCE DEPARTMENT WERE FRIENDS, ACQUAINTANCES, PAST
[01:50:01]
COWORKERS, WHATEVER YOU WANT TO CALL IT.AND THERE WERE SOME THINGS THAT WERE DONE THAT I DIDN'T AGREE WITH.
AND I THINK SOME THINGS DIDN'T GET DISCLOSED BECAUSE THEY KNEW EACH OTHER.
I'M NOT TRYING TO PICK ON ROBIN.
I'M JUST TRYING TO SAY THAT YOU NEEDED NEW, ESPECIALLY WITH GIVEN OUR SITUATION RIGHT NOW WITH THE STATE AUDIT LOOMING OVER US.
I JUST THINK A VERY, VERY NEUTRAL FIRM THAT THERE IS NO RELATIONSHIP WHATSOEVER PAST PRESENT.
AND I'M NOT SAYING YOU'D HAVE TO EXTEND CHRISTMAS CARDS OR LUNCH OR BRUNCH OR WHATEVER.
WELL, WE, WE INTERVIEWED FIRMS BASED ON THEIR PROFESSIONAL QUALIFICATIONS.
WE HAD, UM, PREPARED QUESTIONS THAT WERE UNIFORMLY ASKED TO THE FIRMS. THEY MADE PRESENTATIONS, THEY WERE SELECTED WITHOUT FEAR OR FAVOR.
AND, UM, WE INTEND TO RECOMMEND THAT FIRM DID TO THE CITY COUNCIL.
I JUST TO ADD, JUST TO KIND OF HELP MAYBE A PIECE, THE ROOM GIVEN THE WEST, IT'S A CITY, THERE'S ONLY CERTAIN NUMBER OF FUNDS I CAN PERFORM AUDITS OR A CITY MUNICIPALITY.
SO THEN GIVEN THAT WE HAVE A FINANCE DIRECTOR AND A CITY MANAGER THAT HAS BEEN IN GOVERNMENT FOR SO MANY YEARS, IT WOULD BE ALMOST IMPOSSIBLE TO FIND A FARM THAT THEY HAVEN'T HAD SOME KIND OF WORKING RELATIONSHIP WITH.
BECAUSE IF I SAID YESTERDAY, THEY CHANGE AUDITOR'S EVERY FEW YEARS, EVENTUALLY YOU'RE GOING TO COME ACROSS IN ONE CAPACITY OR ANOTHER ALL THESE FIRMS. THEY, YOU KNOW, SO I DON'T KNOW IF THAT HELPS KIND OF EASIER CONCERN.
UM, I UNDERSTAND YOUR CONCERN
AND I THINK TO, TO CREATE SUCH A BODY WHERE WE GO IN THAT DIRECTION, I THINK THAT WOULD BE SOMETHING THAT WE WOULD WANT TO DISCUSS WITH THE COUNCIL.
UM, CAUSE IT KIND OF FEELS SOMETIMES LIKE THIS BODY WANTS TO MOVE IN THE DIRECTION OF THE SIXTH OR SEVENTH COUNCIL MEMBERS.
SO I THINK WE SHOULD BE CAREFUL ABOUT GOING IN THAT DIRECTION TOO.
UM, IN SOMETHING THE WAY IT WAS HANDLED, I THINK WAS FAIR PROFESSIONAL.
AND I UNDERSTAND YOUR CONCERN CALLING IN, BUT, UM, UH, I THINK THAT ANY DEVIATION FROM THE WAY DAVID AND ROBIN HANDLED, IT WOULD BE CENTRAL.
IT SHOULD BE DISCUSSED ON A COUNCIL LEVEL.
WELL, I JUST SAW LAST TIME THAT THE MAJORITY OF THE PEOPLE IN THE FINANCE DEPARTMENT KNEW THESE AUDITORS VERY WELL AND MAYBE SOME THINGS DIDN'T GET DISCLOSED AS THEY SHOULD HAVE.
COULD YOU ONE EXAMPLE THE POSSIBILITY OF MAYBE SOMETHING THAT DIDN'T GET DISCLOSED? I'M SORRY.
ANY EXAMPLES OF LIKE, WHICH KIND OF ITEMS OF CONCERN MIGHT HAVE BEEN SOMETHING THAT DIDN'T GET DISCLOSED IN THE PAST, JUST TO TRY TO UNDERSTAND WHAT REPORT I HAVE THE INVESTMENTS, AND I'D BE MORE THAN HAPPY TO SHARE WITH YOU DARIA, ANYTIME
SO WE, WE, UH, WE COULD, WE COULD FOCUS ON THAT.
I THINK OVERALL IT WOULD BE IN MATERIAL IN THE NET EFFECT TO THE CITY, BUT DEFINITELY WE, I WANT TO CHECK THAT OUT WITH WHAT YOU SAW IN THE PAST.
AND I THINK THAT MEMBERS OF THIS MEMBERS OF THIS COMMITTEE WANTED TO BE PART OF THE PROCESS.
WE'LL, WE'LL DIVE INTO THAT LATER ON AND LISTEN TO WHAT YOU'VE LEARNED IN THE PAST.
HEY, IF I CAN JUST MAKE IT CLEAR THAT WHEN I SAY I KNEW TWO OF THE THREE FIRMS, I AM NOT FRIENDS WITH THEM.
I KNOW OF THEM FROM WORKING IN THE INDUSTRY, GOING TO CONFERENCES, YOU KNOW, TALKING TO PEOPLE ABOUT, YOU KNOW, GOES, YOU TALK TO THEM, YOU GET TO KNOW THEM A LITTLE BIT AS FAR AS PROFESSIONALLY, BUT ON A PERSONAL BASIS.
THE NEXT MEETING DATE IS EVERYONE FINE WITH APRIL 7TH AT 6:00 PM.
[01:55:03]
SO I'LL TELL YOU IT'S ME.UH, MAY I HAVE A MOTION TO ADJOURN THE MEETING? YEAH.
UM, I WANTED TO WORK JULIE, INTRODUCE OUR NEW ASSISTANT FINANCE DIRECTOR.
UM, STEPHANIE COMES TO US, UH, RECENTLY IN LOCATE, RELOCATE IN CALIFORNIA AND, UH, COMES TO US FROM TEXAS.
SHE HAS, UM, A MASTER'S DEGREE IN PUBLIC ADMINISTRATION AND UM, SEVERAL OTHER CREDENTIALS.
SHE CERTIFIED WITH THE GOVERNMENT FINANCE OFFICERS ASSOCIATION AS A CERTIFIED, UH, FINANCE OFFICER.
AND I DON'T KNOW, I'M ASSUMING SHE'S STILL HERE.
SO HERE, SEE HER ON THE CAMERA.
I EARLY ON, I COMPLIMENTED HER ON HER COURAGE FOR US TO LET HER, LET US SEE HER.
THAT WAS, THAT WAS NICE OF YOU.
UNFORTUNATELY, JIM I'M AT HOME.
WELL, THERE'S THE MINORITY OF THE GROUP IS, UH, UH, ON VIDEO AND THE MAJORITY IS NOT.
SO HERE YOU HAVE COMPANY, UM, THEY HAVE STEPHANIE HERE.
THIS IS HER FIRST WEEKEND AND WE'VE ALREADY INUNDATED HER WITH A LOT OF THINGS AND PROJECTS TO DO SO.
UM, SHE'LL BE A GREAT ASSET TO THE FINANCE DEPARTMENT, INTO THE CITY AS A WHOLE.
IF NOT, I'LL MOVE TO ADJOURN THE MEETING AT 7:58 PM.